San Angelo City Council 3-1-16

[0:00:10] It is 833 it is almost 834 it's time to get this meeting started welcome everyone to our meeting of the San Angelo City Council here upon the first day of March 2016 we welcome each and every one of you to our meeting we will start our meeting this morning with prayer I will ask Jay who an end is to come forward. He is the pastor of the Solid Rock Church. If you would, please stand as you are right Let us pray Heavenly Father, we come before you this morning with grateful hearts for a beautiful start to our day and For your many blessings upon our land upon our city Father, I'm grateful today for these men and women who work so hard to lead our city our city council, city officials, city workers, everyone who offers their time, their energy, their expertise, to lead and direct our city to move it forward. I thank you for all that they offer and all that they give. Lord, I ask today that you would grant them your wisdom, your direction, given the right perspective as they discuss, as they decide matters that are important to our city, to the citizens of our city, and that everything they decide today would be led by you and would allow our city to move forward to continue to be in a position where it will continue to be blessed by you. Father, this is our prayer and we ask it all in the name of Jesus, our Lord and Savior. Amen.

[0:02:10] And now to allow me to assist with the Pledge of Allegiance, we have the Lutheran children here today. I have we're bringing forward Paige Harris. If you would come forward, Paige. Paige, you are the President or something. She is the President and she will be saying the leading the pledge if you would join me in the pledge of the league. The United States, for the nation under God, indivisible, with liberty and justice for all. You do have some recognitions this morning. One of them that I will start with is not on our agenda, but with the family of Darlene Jones come forward please. We lost a very very good friend in our community. This is Darlene Jones and I went to the to the memorial service last Saturday. It was a wonderful service and there was a there was a lot of mention made of her and her contributions to our city and because she lost over very important to our city and so people involved in our city we felt it would be right that we have a proclamation and to read this proclamation and to honor the family of a woman that is very strong in our community. It says, dear Jones family, we wish to say thank you for darling service on many boards and commissions coupled with our tireless efforts to make our community great. It is only through the dedication of time and talent. Like she contributed, the

[0:04:13] San Angelo continues to grow and to remain strong. The city council and the city staff sincerely appreciates Darlene's interest in willingness to serve the citizens of St. Angela. Her dedication was truly overwhelming. When we see the number of boards and committees that she served, we are deeply impacted. What an amazing legacy this dear woman leads behind. And this was to be Charlotte's presentation and Charlotte is sick today and was unable to make it. But Charlotte delivered a very good year that she does the day of service. I was very proud of her and I'm very proud on behalf of the City Council and staff to give this recognition to this part. You know the one thing that I can say about my mom is she absolutely loves the city and she did spend a lot of time dedicating a lot of her life to the city and it's simply because the love for the citizens of the city is an angel that she has and on behalf of the family thank you guys so much for for everything y'all were basically another family to her as well and she's going to be missed but we appreciate it. And for this next presentation we have a very special guest we have the Chief of Police of the Abilene Police Department Chief Stan Standridge. If you would please come forward. Now I'm going to turn the floor over to you sir. Nice being in San Angelo, Texas, isn't it? Good morning mayor council and citizens of San Angelo. I am stand standards and I'm the police chief in the city. I'm actually here for a very, very good

[0:06:14] reason to recognize first of all you all keep still in our good employees. Secondly, I'm here to actually bestow upon Chief Tim Vosquez in the San Angelo Police Department their third go round for accreditation. We have a state coalition called the Texas Police Chiefs Association and there are about 1,100 Texas police chiefs who are committed to excellence, who have signed about to be members of the Texas Police Chiefs Association. And approximately over nine years ago, the Texas Chiefs came together and asked what can we do to ensure that Texas law enforcement maintains the benchmark for professionalism in this profession. And the answer was we needed some form of accreditation, and we call it recognition. For an agency to be recognized, they have to meet or exceed 166 best standard practices. Doesn't sound like a lot, but it is a lot. We look through everything to include use of force, response to resistance, pursuits, professionalism, ethics, the myriad of what we do on a daily basis. We look through those and make sure that the agency, in this particular case, the San Angelo Police Department is meeting or exceeding what the State of Texas has adopted as the best standard. Now, San Angelo has a claim to fame. San Angelo is one of the first four agencies in in the entire state to achieve accreditation status through the recognition program. And so actually, you have now been through the process three times. So Chief Tim Bosquez and his crew are now entering the ninth year of being accredited. Contrast that to the city of Avelin. We are entering our fifth year of being accredited. So I tell Chief Bosquez that I steal every good idea that he has.

[0:08:16] This one was one of those good ideas. There are approximately 2,400 municipal agencies, specifically police departments in the state of Texas. 2,400. As of today, there are less than 150 of them that are recognized. That's how difficult it is to attain this. There are only 42 that have gone through the process twice. Now there are four to include City of St. Angel that are going through the process three times. So what did they look like? There were two outside assessors that came to your community in the month of January and they basically called through your backyard to determine was the St. Angel Police Department providing exceptional services to its citizens. They spent two days here. They probably talked to your convenience store clerks because they interact with us a lot. Obviously they talk to people within the department and external to the department and ultimately what they determined was, St. Angel either meets or exceeds the standards. So Chief Tim Vosquez if I can get you to come forward. This is on behalf of Texas Police Chiefs Association to see all that this certificate is known at the San Angel Police Department having fulfilled the necessary qualifications and mandatory requirements of the Texas Police Chiefs Association They're by awards to Texas law enforcement best practices recognition program certificate of recognition. This is dated 25th of January 2016 and it's going to be good through 2020 and I have no doubt that this crew is going to do it again in another four years and again you're one of four agencies so you're truly the grandfathers so that means you're older than me so on behalf

[0:10:21] of the Texas Police Chiefs Association, Chief. Congratulations. Thank you. I've got it. You got it? Chief Stan, thank you very much for having some nice words. I do want to add just a little bit the re-recognition program or the recognition program is something that we felt would make us a more professional organization consistently through the years since the implementation of the programs. we've seen use of force or response to resistance events decrease continue to decrease every year and officer injuries to decrease which is one of the big factors of implementing the recognition program was in the hopes of limiting injuries to our citizens to our officers as well as limiting our civil liabilities so I'm honored to do this I'm honored to represent our community and be in in the top four in the state of Texas, thank you. I'm very, very proud of our police department and the men and women that make it up. And I think that that's just one more thing about St. Angelo that puts us heads and shoulders around everybody else in this state. And Standridge, tell Norm Archibald, we treated you well over here, would ya? He's mayor at Abilene. We have another proclamation.

[0:12:26] Do I have this going to accept this from the intellectual and developmental disability is Awareness Month. Come forward, Row. I mean, Mr. Row. Good morning, Greg. How are you, buddy? The month of March 2016 has been designated as National Intellectual and Developmental Disabilities Awareness Month in order to celebrate and to recognize people with disabilities. Disability in no way diminishes the right of people with disabilities to make choices, contribute to society and experience and full of the many blessings of American society, family members, friends and the community at large all play a role in supporting people with disabilities as they pursue their dreams. The goal of this city properly includes helping people with disabilities realize full access to housing, employment and the recreation activities which help create productivity and satisfying lives and to live as independently as possible. Now, therefore, I, Duane Morrison, the mayor of the city of San Angelo, Texas on behalf of the The City Council will hereby proclaim the month of March 2016 as Intellectual and Developmental Disabilities Awareness Month, and the City of San Angelo, Texas, and call upon the citizens of San Angelo to observe the month with appropriate programs and activities. Furthermore, I encourage the citizens of San Angelo to seek information from those organizations with expertise in matters concerning professionals who support individuals with intellectual and developmental disabilities. Thank you. On behalf of representing people with development disabilities and MHMR services for the Conchia Valley, the hundreds of people that we serve, we really appreciate the City Council's support, the City of San Angeles support, we try to help people become more independent, voices, and do our best we can, and we really appreciate your support, and this month, are you all aware

[0:14:28] that you actually have, ImageMR has a basketball team that of individuals with developmental disabilities. We have a great celebration at the end of this month where we play a tournament against other ImageMR centers across Texas and we won two years ago. We help to do it again. It's very competitive. It's a great fun and if you ever get a chance to come out I want to invite you to. We actually do this up in Big Spring at the Howard College but it's a great experience to see all the excitement, but serving people with intellectual disabilities is a great experience. It's very rewarding and thank you very much for your support. Okay Brian, this is the time in our City Council meeting that we allow for public comment. Good or bad, pro or con. We invite you to step forward and to tell us what's on your mind. let me read the legalities here and then we will form a line to the front ask you please to approach and say what you need to say public comment issues or items that are not on the agenda may be raised by the public this time citizens should speak on podium began by stating their name and limit remarks to less than five minutes council members may request that you discuss the item be placed on the future agenda the council takes public comment on all regular agenda items during

[0:16:32] to the discussion of those items. Do I have any one that wishes to approach? Come forward, Mr. Thomas, state your name, and you got three minutes, buddy. Kerry Thomas, for those of you that had not had the opportunity to vote, I encourage you to get out. We thought that this was going to be one of those record years because of the presidential elections. It looks like early voting is not, it's very similar to what it's been in the past. We want people to get out and make a difference. So please take that opportunity to go out and vote today for those state, national, district, county races. And don't forget about May 7th for the city races. Thank you. Thank you, Harry. Anyone else care to approach? The microphone is open. Come forward, police, sir. You're next, ma'am. Good morning. I'm Jim Evans with Stripes Convenience Stores on the regional director here for Central Texas. And I was calling, asking for item J that's on the docket here for the second reading and considering adopting an ordinance for a public right away LA abandonment. We are objecting that. If you're calling, if you're asking that we pull this off consent and place it on regular, you may do so. Yes, that's what I'm asking for. Okay. If someone does pull it in places that on a regular, we will bring you up for your discussion. Okay. Thank you very much. Thank you. Yes ma'am. My name is Jennifer McCon. The last time I was here, it was surrounding the topic of the spay-neuter ordinance, and today I approached you with something that I hope fills your hearts with as much joy as it does mine. I Wanted to take this opportunity to personally and publicly invite you to attend a free adoption event at the local shelter I've been able to raise enough money to cover every dog and cat that waits for a forever home.

[0:18:35] I was involved in an October 31st adoption event and since then the shelter was instructed that they couldn't hold reduced adoption events at the expense of the city. I decided at that time I'd do it myself with the help of many people and not only in your community but across the country I've been able to raise almost ten thousand dollars. The event will be held Saturday March 5th so this Saturday from ten to three and I would greatly appreciate if you could all show just to show your support. Thank you very much ma'am I appreciate that and I appreciate your efforts as well. Can I clap? Yes ma'am. Do I have further public comment at this time? No one wants going twice. All right we will close this portion of our public comment and I will go to the council. I'll start with you Ms. Grindstaff if there are any announcements or anything you want to talk about or if you want to pull anything this is your opportunity. Okay thank you mayor. I wanted to let everybody know that we have a March neighborhood chat a week from today so that would be the eighth and that is going to be at St. Mark Presbyterian Church and we are going to be talking about CIP. I think that might be Morgan's last CIP discussion before it comes back before to the council and that's going to be again at 6 p.m. next Tuesday the 8th at St. Mark Presbyterian and then also I think Republic is going to be there to help answer some questions about the proposed change and just get some again some more feedback from the public. And other than that I think what Jennifer has done is absolutely amazing and similar to that I want to pull item H from the consent agenda so that we can make sure that the hard work of some of our other volunteers

[0:20:37] related to Fairmount Cemetery are addressed. That's all I have, Mayor. Lucy? I will be having a town hall meeting on March the 15th, which is on a Tuesday from 6 to 7 at the Boys and Girls Club on 1802 North Lily. Our topic is going to be affordable housing, and Bob Salas will be given a presentation on that. So I hope everyone can make it out there. And also like Harry just mentioned, it's super Tuesday, so make sure that you go out there and vote. And I would like to pull item J. I wanted to counsel the Herb Hooker with SKG Engineering on pulling out of J. We'd like to request that it be placed on the regular agenda after item G. And that'll give us a chance to chat with the gentlemen from Stripes. And the first we heard about their opposition was yesterday about 4.30. And we'd like to find out what their views are and see if we can work some mountains. I don't have a problem with that. Does anyone have a problem with them on the council? OK, so we'll place it after item G, Herb. OK, so we'll just see a little bit. That'll work, sir. Thank you. Marty. I have nothing. Rodney. Actually, I'd like to pull out an F also. It's strange. Charlotte's not here, and we're pulling all these items, but I just want clarification to make sure the public understands what's going on with that on F. I also want to take, congratulate Jennifer. I love seeing people like this that saw a problem, and instead of just complaining about it, like normally I hear about, she actually did something about it. I wish that more of our public would go out there and do something about this. This is, I really want to recommend, or condemn her, or not condemn her, but recognize her,

[0:22:39] commend her for her great efforts. And I hope that a whole lot of more people will step up and do the same thing she's doing and save these bets. We're getting a lot lower kill rate every month. And it's something that I'm very proud of that we're working on and trying to make better. Also one other thing I want to say about Liz is comment on CIP. Some people don't, lay person doesn't understand of CIP, it's a capital improvement projects. It's all our major projects that we deal with with the city. So a lot of people have come to me and said that, well, what is the CIP they don't understand? Well, that's what it is, capital improvement projects. Thank you. Thank you, Rodney. And I too admire you and I say thank you, Jennifer. I think that's a very good thing. I think that's the way in a city it's supposed to work is we work together and we make things happen. So I commend you, ma'am. All right, we have pulled items F, items H, and items J. Charlotte would be very happy with this. So I will ask for a motion to approve the consent agenda items A through item K with the exception of F, H, and J. So moved. Second. You have a motion by Elizabeth. I do have the second by Rodney. Do I have any other public? Council comment on this? Do I have public comment on anything on the consent agenda? Then I will call for the motion. All in favor, please say aye. Aye. Opposed, nay. Let's put a 5-0 vote on it. Let's move on then to item number F, which is Rodney's. It's a Consider-awarding OPO216 coffer dam. To Moss Camp Incorporated, DBA, the Gulf Coast Aquedams, and the amount of $127,490 budgeted for purchase in fiscal year 2001, six and authorizing the city manager or designee to execute any related document. Rodney, if Carl, if you could just explain

[0:24:39] to the public what we're doing out there, and actually I think this came in a little lower, didn't it? Yes. We had estimated 140,000, but that was for the cost of the coffer dam. And the storage. And the storage. We still have to buy the storage? Yes. Yes. So we're still going to be within budget. But this is all associated with, directly associated with the construction of the boat ramp at Spring Creek Park for the use of the public and for the boat races. And so council back, and I think in January, authorized that we move forward to this project. For one, with an MOU, with the chamber, which has been executed, and then two, with the purchase of the cofferedam and the storage associated with that. And that cofferedam is going to be able to be used with other projects. That was one of the things that I wanted the public know that this project is going to cost us a little bit more, but in the long run we were renting a coffer dam for was it 80,000? I think it was 60. 60,000. This coffer dam we can use multiple times and we have at least five projects out of the dam where we could use this. And so if you rented it 60,000 each time, if you rent it twice, you more than pay for itself. So that's why I was in favor of doing this and wanted to make sure that everybody understood that. We're on budget and within schedule at this point. I hope for sure that it doesn't cause us $13,000 for a seeking to hold this a couple of thousand. Okay. We should be way under budget. Right. Thank you. That's all I wanted to move to move to approve. Is anyone else any comments from council on this? Do I have public comment on this? Let's get this started. I do have a motion to approve is presented. I do have a second All in favor please say aye, aye, aye. Opposed may. Let's drop a 5-0 on that one, Mr. Brian. H is the second reading, and consider adopting an ordinance amending Appendix A, fee-schedulating fees for the sale and related services for column berry and niches at Fairmount Cemetery.

[0:26:40] I just, I really may or just need a clarification from staff. Some of the board members, or part of the nonprofit organization, are concerned that the funds that they've raised and what the column barrier produces be earmarked for either future column barrier development or at least consistent with the master plan for Fairmount Cemetery. Can we say that or do I need to make some sort of motion or propose something that restricts the revenue from the column barrier to future master planning efforts? Well, the default is that the revenue over expenses would go to the fund balance, I guess, to try to do that, we would have to set up a separate account from which some of that revenue would spin off into that account for future improvements, and we've done that with the Love Municipal Pool. I would like to do that because I think it's important that volunteer efforts be rewarded, And I think that this is a way to encourage that and people see truly the fruit of their work. I put it in the form of motion. Okay. I would like to open your mouth. Well, it's really just associated with the column barrier. The revenue over expenses. Okay. All of it or some of it or. All of it. Okay. Okay. I would like to make a motion that all of the proceeds from the column barrier niche sales. the net. The net be allocated for future column barrier development or other improvements of the master plan. Okay, call and barrier and to approve the ordinance. Second that you have a motion. I do have a second just to clarify you're not talking about paying back the cost of construction. No, just want to make that. But I would like to hear if we

[0:28:41] could from some of the the public that's here on this subject. Do I have any further counsel discussion on this item? Public comment on this item. You see, Ms. West, I don't want to be too prescriptive or restrictive, but I would like to hear what the organization thinks is most beneficial. Absolutely, and I understand that. I think, and you are, you are, Anne, where? I'm sorry, I'm Anne West with friends of Fairmount and Fairmount Cemetery. I think I think our main goal is obviously we do a lot of fundraising and we'll continue to do so but as far as the column barrier is concerned we had ages ago talked about using those funds to go back in to build more column barrier as as the need arises. Once we get in complete that master that phase of the master plan money that's generated from that, we would like to see being used to complete our entire master plan, possibly with other improvements within the city, a building on the property that we hope we'll be able to acquire soon, and we would like to be able to, you know, we're talking down the road. I want to repeat that. I want to make changes happen just now, so that's done. So if I could maybe amend the motions so that once the column the column barrier portion of the master plan is complete that any future funds produced from those be used toward, again, toward other projects identified in the master plan. I'll second that. Thank you. Thank you. And again, just another example of public-private partnership and it works and it will work every time. And we appreciate you very much. further council discussion and I think the amended motion is to accept as

[0:30:43] proposed on the fee schedule taking the column barrier net proceeds putting it back into the columnariums and other improvements that would be necessary correct in it are consistent with the adopted master plan correct Rodney on your second Carl said net, you can't put gross, you got to take the call style. Still good on the second. Do I have public comment for the public comment on this? I will call for the vote. All in favor please say aye. Opposed nay. Put a 5-0 on that one. Okay, item J, we have moved to the end of the regular agenda after item G. Is that still what you want her? Let's move on to the regular agenda. A discussion of the 2016-2021 capital improvement plan preparation, budget manager, Morgan, Craig Whidden. And most of the rest of this agenda is yours, Ms. Morgan. Well, good morning. Thank you for that. We are going to try to stay on topic and not take up just a whole lot of your time in the minutia but we did want to hit the high points. Of course we're here discussing for the first time our efforts towards preparing the 2016 Capital Improvement Plan and as you're aware in your in your background we've stated we've been through our Capital Improvement Plan process so we've been meeting with project managers we've been informing them on some options on what they can include in the plan. We've done a lot of public outreach and that's really where I think we'll spend most of our time today is talking about the results of that that public outreach. We were able to attend some neighborhood chat so I appreciate Ms. Grindstaff and Ms. Gonzalez for letting me crash their party so to speak. We continue to have our public forums which I'll report on in just a second. So today we're here discussing with council what's in the plan so far and then next week we'll have our final

[0:32:43] neighborhood chat and then hopefully with adoption of the plan brought before you next regular meeting. So to kind of let you know what we've been doing out in the field, out in the community, we had public forums at Lincoln Middle School and at the convention center. We also had those additional neighborhood chats, March 8th, actually that needs to be updated. So the first one there, and just to hit the high points here, we are seeing a diminished attendance at the traditional forums. And so we were really trying to pull out some additional outreach options to make sure that we could still report back to you a good cross-section of the community. And so the Lincoln Middle School was attended by three citizens and they spoke to those issues as reported in your background. The second public forum here at the convention center was a little better attended. It often is. We also are continuing to see feedback come back in the form of our surveys and I have a little bit of update than what was in your background here. And so, of course, you'll see recurring items related to Fort Concho, related to sidewalk improvements, bare-mount cemetery, continued commitment to the item we discussed just a moment ago, and the Convention Center of Coliseum sets those items. Since we publish background, we have additional submissions of the online form. And so we've done a lot with reaching out to groups and making sure that they're aware of that you don't have take an evening away from your family you don't have to come away from work to the public meetings that we have the regular city council meetings you can still have your voice heard in the format of just letting us know just just get it to us anyway you can and so updated from your background we've had 108 citizens participate in the online forum or to keep that live and so hopefully we have more information to report back to you next time we certainly are just beating the drum on that hoping to get more and more input from citizens and nothing too

[0:34:45] surprising here your top three projects that you're getting in the pop online forum forum excuse me our streets water supply and police station and so those are consistent with what we're seeing the council adopt in their goals and so we're really looking for you know new items to bring to the council and you'll see again and again that these projects are items that that y'all are aware of and had heard from, so really nothing new to report there. As far as the projects, we have each of the projects listed here in the interest of time. It's, I don't want to bore you all by reading the projects line by line, but just as a quick summary, we have 93 projects proposed, and they're approaching $300 million in expenditure. About 20 of those are engineering projects, and so that's right in line with the council priority. And most of those engineering projects are streets. We did have one major change in kind of our process this year for CIP that when we propose things related to streets, and of course this is only in the next five year horizon in the immediate 2016 through 2021. But one thing we made a change to and how we report on streets to you is that we also included the component related to any water and wastewater infrastructure lines. So when you look at a streets project in the CIP, It's all inclusive of what all things all city departments need to be doing at that location. And so we wanted to make sure and bring that in line with what the council has indicated. There is one item that's usually included in the five here horizon and that's the future water supply. That's actually outside the 2021. So you'll see that reported in future years. I just wanted to bring that up since 2016 through 2021. We usually have projects approaching 400 million. It's really the one big variance. The rest of this is just listing of projects. We wanted to make sure and have the opportunity to touch base on any of these if there are any particular ones you want to spend some time on, but other than that,

[0:36:47] they're identified as funded with a checkmark or not yet funded with the minus sign, so to speak. And so our next item on this schedule would be to bring this back March 5th discuss with the council a formal adoption of the plan in a resolution I'm sorry I'm trying to get to the calendar and so the intent is to of course adopt the plan before the budget and so this is in line with the charter required deadlines that it ma'am sir I have questions from council I think Rodney makes a really good point in that a lot of people in the community don't know what CIP is, we use it pretty regularly around here and in your office and through the staff, but I don't know, maybe next year we kind of approach this in a different way. I think that CIP is actually something that we haven't been doing even talking about for that long internally. But I think that the public needs to also recognize as best we can help them do that, that if you have an idea. this is the time to speak. It's not in July, it's not in September, it's not in December. This is the idea time. I mean, this is to get the light bulb, you know, and go with it. And so for those that are out there that haven't participated, you have a few more chances following Morgan's schedule here. But this is when those things that you really want to see funded or at least considered should be discussed with the council. Even, regardless of what stage I think that they're in, this is the time to bring the ideas forward. I do, I'm sorry, I think that, you know, I've given you some of the issues that have come up out of my constituent groups

[0:38:48] and I think they're pre-consistent with what you have. So I don't think I have anything that's not listed here. I didn't want to point out as well that even though this is the capital improvement plan is a tool that we use through finance, it's not actually items that are budget at this point. Some that are prioritized will be budgeted, but all the items that are listed on there are a plan or projects that are we are considering at this point. And that's why it's important to hear from the public so we can really prioritize and make sure that we budget accordingly. See, I don't think it's a finance tool. I, being the non-finance. Is a tool for us. Yeah, I think it's also, it's also a planning tool. And so if you look at the variety of plans that we have adopted, whether it be Fairmount Cemetery Master Plan, comprehensive plan, we need to look back at those plans and see what has been considered high priority and see how they, where they're showing up in this. It shouldn't be strictly financially driven. That's a long-going conversation that Mr. Dane and I've had over the years. Thank you, Trenity Lutherm, showing up this morning. And we will be discussing these items more thoroughly next Tuesday at our planning workshop. So we welcome the public to attend as well. For the comment from Council. But this is, I do see this mostly as a financial deal, there's a lot of things, this is a giant wish list and I would like to see most of the items on there done but I also realized this is just like my budget at home. You know if I've only got so much money I've got to prioritize what's going to be done, when it's going to be done. And so everybody complains to us about us not doing enough work on these roads and our infrastructure. We would love to have it done. I would love to have it done tomorrow. Everybody up here would love to have it done tomorrow. We don't have the money. So it does come down to how much money we have and when we will get that money on what we can do. So that's the main thing when we're looking at these

[0:40:48] these things is just coming up. What are we willing to pay for? Yes. What are we willing to give up or maybe not give up, but move back five years in order to get this done. You know, we've all discussed that Bell Street is probably one of the number one things and it keeps rising to the top and that's why we're trying to get it done right now. But some of these other things, or they may be 10 years down the road, or maybe never, they may keep getting pushed back because we have things that pop up in front of them. So it always comes down to the money. they really does come down to the money. Marty, do you have any questions? Well, I just want to make sure I know we're going to be talking about it next Tuesday, but based on these slides now, can you go through what's funded not funded? Yes, they're listed individually under the infrastructure projects and funded means that funding source has been identified, not necessarily that it's budgeted at this time because it could happen in some future year. So for example, those first three related to street reconstruction, we've marked as funded because we have a plan to issue debt for those, similar with these street reconstructions and millen overlays. Again, with these street projects, more street projects funded under transportation enhancement project that is identified as funded, this project related to Sunset Drive is funded. The Twin Mountain Drive Extension is not yet funded, has not been identified as a funding source, and the Tongering County Jail Sioux remain extension. We do have a funding source identified. We are still working through that specific project. The stormwater quality improvements are not yet fully funded. The remainder items on this sheet, the Sunset Lake, live station improvements, etc., are funded, are identified

[0:42:48] funding. The rest of these are related these this page in particular is related to water infrastructure. We do plan on funding those through the water use fees. Again these as well related to the water use fees not yet budgeted but yes funded. These items in infrastructure are not funded by signal improvement, twin mountain and anchor buck are signal, traffic signal backup that city wide, traffic signal upgrade and public works maintenance facility not yet funded we're going back on that previous slide what is bicycle improvement it is a community wide bicycle transportation system so bike lanes throughout the community rail system throughout the community the streets not bike lanes not all of marine streets but it's a trail system we're moving on bicycles reverse the not dissimilar to red or royal trail that it's in one specific geographic region, it would be community wide. Fuel site improvement does have identified funding, these items related to the airport are identified, have do have identified funding through the FAA grants, fire hydrant replacement still related to water and a vacuum truck. We do have funding. the station alerting system. We do not have funding identified for that. That is related to the fire station alerting system that occurs inside the firehouses. No funding identified for that at this time. We have that now. We do have a pro we do have a system now. It is not going to be able to work with some upgrades that are happening elsewhere in the city, I think related to dispatch. Won't work, Ian? Oh, it doesn't. I don't know when it goes live that it's not working.

[0:44:49] I might have to defer to that. I do have the project managers here available to speak. I don't know the date on that specifically, but I do have chief done and chief available to speak to those. If you have questions about the station alerting system or there's a later project related to dispatch upgrade, communications upgrade. I'd like to hear about that. Yes, sir. What can we do for you? I don't understand. I guess it's not going to work. Right now, the system that's currently installed is an incredibly old system. It works computerized and we can actually make it work in a manual fashion rather than click the mouse. mouse, the dispatchers will actually have to flip a switch. But from my IT's description, this system is based on 1980s technology. It's time for it to upgrade and be replaced. It is a functional system. It does not function as well as what the party department really needs it to function. They need to have a newer system that has a redundancy so that they can, you know, I guess Chief Dunn can't explain exactly what it does, I don't know what it does, but basically this is something that really needs to be done, and needs to be done very quickly. On now, when a run comes into dispatch, dispatch takes the call on their screen, they push buttons through the system, set off the bells, the lights, the tones of the fire station to announce what run we got, and it broadcasts throughout the entire station and on the grounds of the fire station.

[0:46:51] So no matter where we're at, if we're out cleaning inside of an ambulance or outside doing something, we're alerted to the call so we can get to the trucks and get out of the stations and hurt. That's what it does now. CERN is that with the new CAD system going in, I think they have stated that they don't think that the old one or how they have stated maybe that it will not work with the new. Why wasn't it done originally? Basically, whenever we went out for the CAD system, we specified that we wanted a Z-Tron interface. They said, yes, we have a Z-Tron interface. However, whenever they look at the hardware that's in the stations, they said, we don't have an interface that old. They can develop an interface, it will just cost us more money. Or that you were a higher improved technology that we're going to. If they do develop an interface, you're spending money on that. And if it does go down, there is no obsolete that once it goes down it will not function anymore. It's the same issue we were having with our VRMs and our amlets as far as broadcasting data the technology so when we finally got those updated to using wireless cards to bring our run data in and we were at that time we were cannibalizing parts off the old PD cars because they'd already went to the wires cards. We we we didn't know this in advance or I guess as long as that been on the CIP and funded yes I put the Ztron Lord and I found out that it could be an issue at the end of January and I

[0:48:52] put it on that day that the CIP we've never seen it before haven't been involved with the CAD system it was not something that we actually anticipated being an issue as far as the hardware being compatible with the new system It's just not something that we we were saw as being an issue Is this related to the P-25 I was the radio system the CAD system is the dispatchers actually 25 stuff is actually the radio system, which is what we verbally talked to card a car truck to truck dispatch To the vehicles they are two separate systems, but they are integrated, but they do different things. This is the $6 million upgrade. This is the $1.5 million upgrade. I guess you could actually say that it could have been included in that part of the project and replaced the total communication system. That would probably have been, in hindsight, that would have been a great thing to actually include. And it would have been a, you know, rather than a 1.5 million, it would be about 2 million. So it's either pay earlier or pay now, I guess, is kind of what we're looking at. Or if it's just been another half a million dollars. Half a million dollars since I was under such a time crunch to get it on the CIP was the worst case scenario. We think it's cheaper than that, but they haven't come in and did a RFP. Okay. I can discuss it more, I guess, next Tuesday, and they'll have more information for us then. I could just add something to regards to the Zetron system that we have right now that alerts the fire department. It's end of life was 2006, so it's no longer supported. It wasn't an issue when we went through the spillman process, when we went through the bidding process and everything.

[0:50:55] We didn't anticipate that there was any issues. I think it's important that you also understand that there's no backup system for what we have right now. The backup system is, if Z-Chon goes down, the dispatcher then has to make a phone call to each station as to where they're going to need to be. And that's still the problem that Fire Department's going to have, even if we go to something with Spillman. So I think Fire Department needs are something that need to be done regardless because currently the system they're using does not have a backup system. and they need something that has a backup system. Does have a redundant alerting system in it. It's interesting, Marty. That's very interesting. So we'll be discussing this next Tuesday. Lucy, did you have any questions? Yes, sir. The only thing I have to say about this capital agreement is that this is part of our charter now as of the 2008 election. So the public voted that this capital improvement plan be part of our charter that it be discussed each and every year, which is the reason we are placing the importance on it that we are. Rodney, do you have another question, sir? Actually, a couple things. You said, Jeff, that when y'all bid this out, they said that it would work with that, but then they came back after they won the bid? Basically, whenever they came in and they looked at the hardware and said, yes, we have an existing interface. They have an existing interface is what we actually agreed to was an interface with the Z-Tron system, but it's a Z-Tron system that is currently in operation now. It would be willing to go in and develop an interface, but it's so old that they would actually have to downgrade and backtrack their technology in order for it to work. It's not something that they have off the shelf any longer because the hardware isn't compatible

[0:52:59] at that point. Now, it's something we could probably push the issue, but it still doesn't solve the problem that the equipment has no redundancy. If something happens to the equipment, then there's not a mechanism. There are no parts. There's a number of issues with it. It probably should have been replaced in 2006 or 2007, somewhere along in there, as opposed to now, it's not much different than a lot of the streets issues, is that, well, we don't We don't have the money for it, we don't have the money for it, we don't have the money for it and now it's like okay now we've got to do something with it. And that's kind of where we got with our CAD system is that we never did anything with it for years because there wasn't the money available. So we end up having to spend more in one lump sum to actually bring it up to standard. Now this doesn't have anything to do with the computers or laptops that we got and they are sitting in a closet somewhere right now because we can't use them. We don't have any laptops or computers sitting in the closet. We've got laptops sitting there waiting for the dispatch upgrade to take place. We ordered about $30,000 or $40,000, is that correct? I'm not sure the amount, but it was a larger amount. It cannot work with our system. This is what I'm seeing. This is the problem I'm seeing is we're getting things that aren't working with. I mean, it sounds like we're not planning well or we're not looking out for the way things things are going to be so we're wasting money those computers will work fine as soon as the CAD systems upgraded it's just waiting on the CAD system to be upgraded I know but we understand what are we talking PD CAD or well that's police and fire and when we got those we understood that the CAD system will be upgraded in March of this year so we got them we got our stuff ready to go it's Once you buy a computer, as you and I both know, within a year or two, a computer is basically obsolete nowadays.

[0:55:00] The ones that we got for the Amlets is the ones that we have setting there are tablets to do run data. So basically that hardware is not going to be near as short a life as like a laptop computer or something. They will do the same thing over and over. It is a run sheet data tablet for us that we have setting there. in there. It is. Yes. Okay. Does a cancer system interface with all the rest of the stuff that's supposed to interface with? Or is I know I think we've got everything than this Zetron system, everything else should be up and running. There shouldn't be any issues whatsoever at this point. Go live was originally scheduled for the end of April. We wanted to be able to transfer a little bit more data from our current system so we wouldn't have two computer systems to have to pay for, CAD systems to have to pay for. Most companies require an annual maintenance fee for you to be able to get your data out of there. So we elected to extend the GoLive for about another month and a half so that we could actually transfer additional data. It was an incredibly time-consuming process to be able to get all of that data out of there and map it from one old system to the new system. I should lay in our pipes from the municipal court, too. Yes, sir. There are no other systems that are going to pop up out of the woodwork that we've bought and are sitting somewhere that we cannot use and just waiting that are out there. Is that correct? We have, we actually have currently right now. But we actually have servers that do not meet CJ's requirements. There are $20,000, $30,000 a piece, I have about seven of them. Hey, yay. Okay. So that's the reason we asked for these technology upgrades in there, and we can only do it one step at a time. I mean, it's simply, I just don't have enough manpower to be able to go in there, and I've got three IT people that work full-time repairing all the computers.

[0:57:00] We have somewhere in the neighborhood of 100 laptops, totally we have about 400 computers systems that my guys have to maintain and upgrade, in addition to radio systems. So they have to do their regular job, in addition to data migrations, in addition to the transitions with the software. So as soon as we get the Spillman project online, we've got a number of other projects. We've probably got two or three years of stuff. But as we get money, as we have to replace computers and virtualization and some of those sort of things like that going on, what we'll actually be doing We'll be upgrading some of the the servers at that point in time, but to answer your question There are systems that are not 100% compatible. We have to make them compatible for the time being Why why do we do that? It sounds like we may it sounds like we may have wasted money though because we tried to do a patch So right and and that's my that's my issue with what the way we all describe CIP If we need it, then we go find the money. We don't simply say we don't have it, and then we don't implement properly. I mean, I'm really confused on this, so I look forward to next Tuesday. But tell me this, Chief Dunne, you said you thought that this would be implemented by May of this year, March of, March of. I don't put the old system in a new, but there's no reason to log them in to the old one and and then have to turn around and redo them to the new system. And like I said, they are our tablet stuff for our ambulance deals. So I mean, yeah, they are sitting there, but they're not going to go out of date in a year or two, like a normal laptop. They basically is what we were going to take patient information on when we make ambulance trunches. What are reports on that? Right. But are you saying this is the 1st of March?

[0:59:00] I mean, are you saying that you have what you need to have that implemented this month? No. He does not. Right. Well, I haven't been involved with the dispatch system. I only took care of the thing tomorrow. This is something we're going to have to bring up next. We'll have to talk about this next week, because this is a big thing. And I want to clarify something, and I'm going to throw it on the table. I want to be sure that some of you aren't being misled and being told things that aren't accurate. So I'm here to answer any questions that you need in regards to the process now. We haven't been told anything. I've been told are the computers in a closet? Yeah, and they may be in a closet. are. Okay, but understand that that there's a schedule in regards to how we have to migrate everything into the new system. And I want to go back because this is something that Elizabeth just pointed out. It doesn't matter if we went with Spillman, we went with any other vendor, we're still going to have to have those patches or whatever. Any company that is not isleads or intergraph that we currently have now is going to have to create some type of interface. All of them. So it's not because we bought Spillman and Spillman was a bad deal. All of them would have to go to this same process. Every single phone. Now we came over and over and over to Council and I'm not blaming y'all because y'all weren't on the Council to pay for the upgrades in the intergraph system. And every year we brought it we got denied. And it finally got so far outdated that it would no longer be supported by intergraph itself. So it was cheaper for us to come in and get a new system than it was to deal with intergraph and that's why we moved to Spillman to save money. Now we had to go online a go live date in April. I made the decision to postpone it till June because I'm not happy with the progress that's going on. It's because there's so much data that we're converting out of intergraph so in the long run, we'll save money by having all that data already

[1:01:02] inputted into the spillment system. That's why the process was extended. I made that decision. That help at all? A little bit. Well, I'd be more than happy to visit with any of y'all one at a time, two at a time. If you've got issues, please come talk to me. I think we need to talk about this all out in the public. And that's fine. Yeah. But if you need an understanding in layman's terms from A to Z, I can try to get that done. And probably the easiest way to do that is for me to have you standing in dispatching and saying, this is what a CAD system is, and this is what it does. My concern isn't who we use. My concern is what we've got for the bank we've got and what we're still gonna have to do as far as the CIP projects to make what we've got now work. Whether what we had will work or not. Whether we were gonna throw it in the trash whether you've been denied when you came you should have told us what we needed to have the thing fixed and in order to do it you know coming up in every year saying we need another half a million dollars for this and we need another half a million dollars for that that's what I don't want to hear I don't I don't care who we use we should use the most beneficial company in the bid process believe we didn't that's it we believe we did that okay fortunately we weren't aware that the Z-Tron system was outdated and in the life in 2006. That's what bothers me. And that's what bothers me too. And it bothers me too. I wasn't aware that that was an issue. I didn't know where the Z-Tron system is. I think some projects like this, it's maybe good to have the third party that's not going to bid on it, design the upgrade, whatever it is that we need. But as a council, we've been resistant to do that, because we have, I mean, non-experts, but IT, smarts, but to do something that's this integrated, we need to learn because we're not,

[1:03:03] I don't think we're really truly planning and getting the best product. And I'd say this, Billman, after all the series, there were several people that were involved in that selection process. I was not. This was the one that felt was the best fit for us. And any time you go through the work- This isn't about the company. This is about how we try to get from point A to point B in everything we need to get there, and somebody, some third party or someone backing up what we've bought and what we think it's going to do. And it sounds like we haven't had that yet. Daniel, let's say I've ever all of the, let's say everyone there next Tuesday at our meeting, I want municipal judge and done and chief, and let's get to the bottom of this. This concerns me I've hundred thousand this concerns me greatly and if we've got if we've made a bid and a company said We can make this work and now they're coming up and say we can't make it work then that company needs to make it work So that's what concerns me And we had three or four opportunities to increase this when you brought it to us Jeff Three or four meetings we gave more money to get this thing done and now we're seeing the same problem again It's very concerning Let's get this worked out next Tuesday at our meeting and have all the participants there so we can figure this out. Absolutely What else Morgan did you have on this do I have public comment comment on anything we discussed on the CIP? Jim morning, I'm Jim Turner and A little bit of history the capital improvement plan was put in there to take and change business as usual How most cities were doing capital projects they put off capital projects till the end of the budget process and if there was any money left over, that's what they use to fix the roads.

[1:05:03] Fixed buildings by new equipment and so on. Lisa Lucy left is that's just four others that mean we need to stop. Why don't why don't we take why don't we take a break. Let's take a break Lucy is left we no longer have a quorum. And Jim can start his time over Ryan. Yeah, Jim can start his time over. But we don't have a quorum. We can't continue. So let's call about a 15-minute break. Let's start back at 10 o'clock. 3-1 is ready. Let's get this meeting back on track. Mr. Turner. Hello again. I'm Jim Turner. Let's get everybody seated, Jim. OK. It is 957. We are back in session. Mr. Turner, I apologize to you for cutting his short, but you may now have the rest of your comment. that's all right. I really didn't mean to scare everybody off like that. But this part of the whole annual planning and budgeting process is important. That's why we put it in the city charter. Some of you up there, a lot of you weren't here right before this was implemented and there were some major infrastructure failures that actually cost the city jobs, and probably lives if we dug into it deep enough. We had an apartment fire that completely destroyed a apartment complex because we didn't have adequate water infrastructure and our hydrants had not been properly maintained because all of this was put off to the last capital budgets are never popular. They don't look like the important things they don't give people raises, but this is the basis on which the city has to operate. This is what takes care

[1:07:07] of the foundation. If you don't have buildings, you don't have roads, you don't have sewer, you don't have the servers and the computers and the equipment that public safety and all these other departments need, you might as well go home because you can't do the job. It's that simple. And we had some failures with the city just quite frankly didn't do its job before this was implemented and made permanent in the charter. And even then this is still just phase one of long term planning. I've seen improvements year over year since it was implemented. It got off to a rough start. I mean, eating the presentation, not everything, but I've seen a lot of good come out of it. We haven't had a third of the city without water because of failures that weren't planned for. You don't plan for failures, but you plan that something can break and will break. It's going to happen. So you have that redundancy in the system, you have the backups, you have that long-term planning. What we're not quite good at is the whole life cycle yet. When you get something you have to get the initial cost, actually pretty good at that but the maintenance over the life of that project whether it's a road, a computer system, a vehicle, we're still a little rough edges on that. Let that end of life what do you do when you have to transition to something new because either it's worn out or technology has replaced it, you've got new technology, you've got it, we're not real good at that yet. And that's the next step that needs to be done better. There's a lot of meat within this capital plan that right now in this overview, you're not seeing, and that includes things like how it gets funded, where's the money coming from. That's all part of this capital improvement plan that public needs to know that. And then also, as part of this plan, it has a portion that are on, what's it going to cost if we don't do it?

[1:09:12] What's the cost for doing it in a different way? That comparison is also important. What happens if we don't spend money to operate our police radio systems? What happens when we have an emergency and we can't talk to the people that come in to assist us? They've been, you look across the country, this isn't a problem, you need to say in Angelo, but the capital plan is a basis for making sure that we don't have problems. Well, we can't talk, we can't take an interact. We are caught unaware when we need to upgrade servers and things like that. That whole long-term cradle to grave planning is what this is the first step in. We're getting there, we've made improvements. Yeah, I don't remember. This whole capital improvement plan idea is only like 10 years old within this city. Other cities were doing it before, but we took it and made good improvement. I'm gonna have to set the timer on you, Jim. That's all right. What I'm saying is though, this is just an introduction, this isn't a full plan yet. There's a lot more to go on. And the second thing is we need to let people know that this is where the ideas and the priorities come from. It's not just finance, that's true. This drives some of the other priorities in this group by other priorities. Thank you. Thank you, Jim. Do I have further comment on this? This was a discussion item, Morgan. So is that all you had, ma'am? Yes, sir. Thank you. Thank you very much. All right. We had item G, item J on our consent agenda. we had moved it back to allow some discussion time. I understand the discussion time has taken place. Some questions have been answered. So I would like to go ahead and pull this one forward for a second reading. And let's get this one out of the way

[1:11:13] before we move any further. Item J on the consent is a second reading. And to consider adopting an ordinance for a public right-of-way, it's an alley. Abandonment of a 6,125 square foot public right-of-way from Hudson Street to North Bright Boulevard between West 18th and West 19th. Mr. James, did you have anything you need to add to this? There was a few questions between stripes and Mr. Albright that has the auto wrangler. I understand the questions have been answered, the problems have been solved, and if there is any discussion on either side that needs to be brought forward, I will accept it at this time. If not, I will entertain a motion to approve the second reading as presented. If you have a motion to approve as presented, I do have a second. Have any further council discussion? Public discussion? All in favor, please say aye. Aye. Opposed, nay. Let's put a 5-0 vote on that. And let's move on now to item B. Ms. Chagwegan. This is discussion regarding the annual fee review. The microphone is yours, ma'am. Thank you. So this morning we have before you the beginnings of the discussions related to the 2016 fee review. As you recall, we do an annual fee review of each item in the city. Last year we launched a streamlined process whereby each department would go through the same steps to review their fee. So all fees are reviewed each year. an in-depth analysis on a three-year rotation or as needed if a department is recommending changes or implementation of new fees that is available at this time as well. So some departments recommended no changes and we're just working through today what recommended changes are happening. So to give an idea of what we've been doing so far, starting first week of January, we

[1:13:15] started with field work, the departments were preparing their recommendations, the city manager was able to consider those and start vetting those recommendations and we've been in the field with each of those managers and directors talking about those items. So March 1st, we're beginning our council discussions and then we'll continue those through April 5th. And there are really seven departments that came forward through this review process that are recommended for consideration before the council. So last meeting, we actually began a little ahead of time with the cemetery feast, and of course, those were adopted this morning on consent agenda, so that's the first of those departments. Then today, we hope to discuss airport, fire, including fire prevention, and development services, specifically planning and permits and inspections. And then we hope next regular meeting to bring to you neighborhood and family services, specifically the animal services division and finance specifically the real estate function and finally water items not related to water use other water fees. So kicking things off first thing when we bring these fees before you what we're looking at is really three major components that we develop for decision making. The first is survey data. What kind of information is out there as far as peers what peers are charging for this information over the same services. The next is the estimated cost of service in an average interaction in an average time of providing the service, what staff time, what equipment, what anything is used from city resources. And then the last item we present is related to the financial impact. The first one as I discuss to be discussed today is airport they have one fee to propose And this is related to a conference room rental fee per hour. So, proposed fee of $25, this is a new fee,

[1:15:15] we don't currently charge this at this facility. And if you compare it to survey data related to our own internal peer at the convention center, it's actually under that. And so we're proposing a fee of $25, largely because the cost of service is about $16 for utilities and all of that. And then the financial impact, We expect that this isn't used a lot, but they do want the option to be able to report on that. So the financial impact for airport division would be $100. Next department for consideration. And as we get into these, we have 28 fees before you today. And so I'm just going to hit the high points, but certainly stop me as we have information we need to spend more time on. So in the fire department in particular, there are four fees proposed. The first is a transfer transport for ambulance aircrew. This is actually a new fee we're proposing at $350. There's no survey data. Other cities don't charge the fee in this way or don't provide the service in that way. The next item there is institutional charge for non-reimburs patient transfer. Very similar. We don't have a fee for that currently, but we're looking at proposing $350. And then the next two items there are related to if there's an environmental cleanup, the absorbent per bag and the absorbent booms which is trying to increase those fees to cover cost. Question. Talk about these first two. I mean, there's no charge now and now we're charging $350. We do what? And I may defer to Chief Dunne to really rely on the specific details of that. It's related to, we have a loophole in our system that we, I'm gonna let you speak to. Right now I am charging them, just charging them under the standby fee. The problem is with semantics with these air crews, What they ask us to do is come out there to the airport, pick up the air crews, take them to the hospital, pick up the patient, take them back to the aircraft. Well, they want us to build a patient, but they're the one that's actually requesting the service.

[1:17:15] So we want to build them, and it's really a wording semantic for me where I have it under ordinance that I directly build them instead of the way I'm having to do it now under a standby fee. So it's almost identical, there's not a money deal, it's just me trying to clean up wording under our billing deal for that one. The institutional non-reimbursement patient charge, What we have going on is that the nursing homes, they may send a patient to the hospital and for some reason Medicare or whatever does not pay that charge, well the nursing home or the hospital end up getting stuck with it. So we were trying to work with them and we spent a lot of time working with nursing homes in the hospital to come up with a deal because right now if it doesn't get paid by Medicare, we're not getting reimbursed for it and they've agreed after talking to them that this was Acceptable to them. So at least we would get some reimbursement for making that run So who would you be charging? The nursing home or the hospital would end up paying that charge if the if the patient Nied under their insurance or the Medicare and they would go through the customer and charge it to the patient But they have to get they have to move them. They're under some kind of responsibility to move them. So So, they agreed that that was an acceptable deal versus the old blown charges that the patient was getting charged, so. The way I remember when we set these charges up, we set them up, that we said we would charge up here, but we would accept whatever Medicare paid. Yes, but Medicare, that's not the issue, Mayor. The issue is that maybe the nursing home sent them to the hospital for this reason, and Medicare says we're not gonna pay for that. They needed to go, but it's a building issue or coding issue on their end and they refused to pay for it. But the nursing home needed to get them there and back. So we went and visited with them with all these issues that they were having about that and came up with this solution. The first one is going to be charged to the helicopter air crew themselves, not to a patient.

[1:19:18] That's right. I'm charging it now. I'm just charging it under our standby fee. I wanted that wording cleaned up as well. I'll support the first one. I will not support the second one, because the patient's the one that's going to eat, and the other one is going to be stuck with this. And if Medicare doesn't pay it, you've got people that's already living in the nursing home, they're going to eventually be stuck $350. Because that nursing home in that hospital is not going to absorb this, they're going to pass it on. Mayor, I do want to remind you that it is a service that is being provided by the city on that transfer. But when we raised these prices, it was in our agreement that we would accept what Medicare paid. And now we're saying if Medicare does not pay, we're gonna go ahead and charge someone anyway. That happened, Mayor, the deal with what Medicare pays is, they'll say our bill is $500 in Medicare pays $350. We take that and we go on. The deal here is that they're denying the charge for some reason or another, even though the nursing home has says no, we want them transported. So they're agreeing to take on that responsibility. So the- Somebody has to pay for it. Somebody has to pay for it, and it's going to be that patient that is going to inevitably have to pay for it. That's... I don't want to pay for it. And if Medicare says no, this is not a charge that we accept as their medical provider, and I think that Medicare ought to be the one that makes this decision, and... The nursing homes in the hospital have agreed to pay the $350 charge because it is less or they need that patient to move back and forth. Chief and they all the the nursing home and the hospital also understand that as far as coding That's not an allowable charge of Medicare and Medicaid, but they still call us Well, they never know that until after the fact many times, you know, we need the service. Yes Can you tell me why though? There's no Comparative data on those items survey data. I Don't know anybody else that does that we spent Chief Barnett spent many, many hours going out visiting the nursing homes asking them how we could help them alleviate this problem.

[1:21:22] And this is the solution that we came up with. And they were amenable to that and visiting with Shannon and community also. Any other questions? Related to the cost of service for those two items in particular, we do have a small update. Those first two items that are shown are a cost of service of $313. We sharpened our pencil on that and the cost of service is actually right at $337 and so that's just one update and so that proposed fee does cover costs and the absorbent per bag and the absorbent booms that's just a pass through of buying that from a vendor and then charging the customer so again those do cover cost and the financial impact for fire in particular is right at $90,000. into fire prevention there are several items here and so again we'll just hit the high points related to these proposed fees. This is some of this is a result of cleaning up language and getting this as a more useful document for the customer and so for example the inspection fee for schools, daycares and head starts and I may survey data I'm going to talk about in conjunction with the estimated cost of service. We have 28 fees below before you today for these three departments we're talking about today. Fourteen of them are proposed to cover the cost of service. For the other half that don't cover cost of service, seven of them were really limited by our survey information. We didn't want to in any one year cause a terrific burden on our customer and so we wanted to to max out at that survey limit and implement small changes over time instead of one big change all at once and so as we're looking at for example our watch per hour we're estimating that that would cost us about sixty five dollars we want it but we don't charge at all right now and so we're proposing to go to twenty five

[1:23:24] dollars per hour and then assess it annually through this fee review process we again we didn't want to cause a great burden there's also something to be said about cost recovery as it relates to public safety that we may not be recovering 100% of our costs from that particular customer but it's a greater good for the community that we're providing this service and so for public safety in particular we want to make sure that we're providing the benefit to the community at large and not creating a hardship where the customer's not going to hire us at all because that service is needed in the community and we just like I said I want we wanted to be cognizant of the impact on the citizens in any one fiscal year. So, again, Firewatch for her hour is a good example that we would implement a fee of $25, and then we would reassess in subsequent years. Question. On the inspection fee, schools, day cares, inspections fee, does that mean when we go into a school we're going to charge them $100 and we're going to charge them $10 for every classroom in that building? No. It would be her building. So, if there's a school complex with multiple buildings, We would charge $100 for showing up to provide the service and an additional $10 per building So if you have six buildings, you would pay a hundred and sixty dollars About the hotels motels if it's just a hotel, you just have one building For some hotels if they have multiple buildings and it's it's largely driven by staff time if it's a hotel That's one building. It's a hundred dollars. We're in we're out but we can get there in a timely amount of time. For hotels that have multiple buildings, we're spending quite a bit of staff time there, and so this is an effort to implement, to recoup that additional burden. And I might add, this 25, it started out as $25 about five years ago, when we instituted this charge. Up until that time, there was no charge for fire inspections. That was part of our fire department's work. And then we instituted the $25 charge to go out

[1:25:24] to all of these buildings. And now we've got to $100 plus, I'm not gonna support this in either. Go ahead, ma'am. Did wanna point out, for example, in the inspection related to exhibits and trade shows that proposed fee, I apologize, in your background it's $100. And so the proposed fee is $100 and that does cover the estimated cost of service. The remaining items there you'll see side by side as they're covering the cost of service. And the financial impact of fire, including fire prevention is right at $135,000 estimate in any one fiscal year. Moving into development services, we have three items proposed for the planning department. The first there is application for design review for things that are administratively eligible within the river corridor. So this is a fee that we currently do not charge. We are proposing a fee of $50, and there is no survey data to support that. And that is one that you'll see does not cover the cost of service. But again, we're currently providing the service at no charge. And so we wanted to slowly step in what that impact would be to the customer. So at a proposed fee of $50. We do charge to do a review in our planning department. Are they getting double charged on this? Mr. James is here to speak to that as well. In the sense of not every project, though, has to have the River Quarter review, which is. on, but just because they're putting it down there. Currently, there is an application for a river corridor review. If you go to the, if it requires going to the DHRC, the Commission for review, but if it's something that's eligible to be administratively reviewed by staff,

[1:27:24] there is no fee, and this would basically remedy that. It's a process we do provide. There's an application process, a separate review process. So there is a cost in staff time and other costs to us for providing that service that is above and beyond the normal permit review process. Just for that area. Right. Thank you. And the next item there is application for expansion of nonconforming use. Does cover cost at $350 as a proposed fee. And the supplemental fee for replats does not yet cover costs, but this is one we've been working on for a couple of years now. Last year we adopted $106 this year. we're increasing to $125, still aiming to ultimately cover cost on that item. Can I ask John a question on the expansion of non-conforming use? Okay, our ordinance allows for the expansion of illegal non-conforming use. That's correct, with an approval. And so, how did this come forward? I mean, in the sense of how it sort of stands out to me as like any other, I don't know how to say it, do you, do we have a lot of this, is this, is there a lot of time spent on these projects? There aren't a lot of these, as you can see, the financial impact there, just a handful a year. It does take some time to review, for example, we recently had one of that clinic that was located in an old house in a single family neighborhood they wanted to expand and normally the normal rule is if you're non-conforming you can keep what you've got your grandfather but you can't expand it. We actually have a process that would allow them to expand it but you have to apply and it has to go through a process and go to the planning commission

[1:29:26] for review and I think it comes to you all as well ultimately. I'm wondering why this is different from any other sort of it's not a rezoning would the applicant see this as being helpful to be able yes because it's in lieu of the other alternative they would have would be a rezoning which would be more expensive than this so this is this actually helps them out by having this process that not all cities have I'm sorry I didn't know how to ask that nicely or cleanly but I think now I understand. This is considered beneficial to applicants in the situation that you've just described. Yes again it helps them address an issue that in many cities would simply require the more complicated process of rezoning. And even with this proposed fee would save them time and money from the other process. Okay and while I'm here I'll just add on that last one on the notification. Those are hard costs. That's not just staff time. Those are plats that state law requires us to post a notice in the newspaper and that is simply intended to cover the cost of the newspaper notice that we're required to pay actual dollars to the newspaper floor. The final items before you today are related to permits and inspections. The first item there is related to a reinspection fee. We currently charge $25. We would propose to to implement a fee of $35 that would very nearly cover the cost of service at $39 and the next item there is an inspection after 4.30 p.m. when it is eligible and when we have the resources to do so we would propose a fee of $53 simply to cover our cost of $53. So for the items for development services that financial impact totals $3,002. The 28 fees we have before

[1:31:36] you today there would be we do recommend future agenda items one to discuss the remaining three departments that have not yet been before you we hope to have that ready for you April 5th and then as we have consensus to move forward we'll start bringing these back to you in ordinances to amend Appendix A and get them ratified as adopted and able to implement. Questions Council? Questions from the public only as this was simply a discussion item. Yes sir. Thank you Thank y'all know we're going to take action on this. Well, she'll bring it back. No, it's not an action item. It's discussion. No, I understand But I'm I have a couple of things like you on this on the reinspections. The I'm not comfortable. I'm not I'm gonna vote against every one of them I mean oil is at 30 gap $30 a barrel and people are losing their jobs and they're trying to survive and here we are Jumping all these prices up. I think it's kind of writing this down or somebody writing this down that we may have a few to a few of these items noted the fire prevention one you mentioned the items noted we do have noted that there wasn't a unanimous consensus but absent a complete I guess majority to remove it from the plan we would propose it as staff proposed working when you do come seeking action will you have some sort of a clean sheet for council be able to say I like item four but I don't like item Yes, similar to what's in your background, that there's a sheet for each department that shows side by side, the proposed fee, the cost of service, the survey information, we'll have that in each of the ordinances that we bring forward to you. I'm happy with that. Thank you. It brings it back. We can make our adjustments. Thank you, Morgan. Thank you. Thank you. Thank you. Adam C is considered authorizing staff to negotiate a contract for professional services, historic site development with Killessalman Architects PC under our FQFCO216 for the reconstruction

[1:33:36] of Fort Consul Barracks and Mezhall three and four Robert Luther you have the floor served. Thank you mayor council good morning a little history if I'm on this issue the buildings were discussing our barracks three and four at Fort Consul they were originally infantry barracks which is an important historical consideration and that they're slightly smaller There were two that were discussing, built in the 1870s, abandoned with the rest of the Fort in 1889, suffered fire, excuse me, and removal of the ruins after periods of civilian use, and they were cleared off the site, and they've been lost to us for over 100 years. I Day was brightened in yours, too, back in October with an anonymous $2 million donation to rebuild these in partnership with the San Angelo Area Foundation, the Fort Concho Foundation, and of course, the anonymous donor. This represents 7,100 square feet of space, which will be used for archival library and research center, combining not only the donors, resources, and books, but also our own into one of the premier research facilities for our time period and topics in the Southwest. Council on November 3, authorized us to seek and architect to guide us in this project. RFQs were sent out to nearly two dozen firms across the Southwest, including all local contacts. We received six. The committee of five reviewed them thoroughly. And our recommendation is in your packet. We highly recommend Killis Allman. A number of reasons, not the least of which is past experience with historic site projects. And of all the proposals we received, his was the most detailed and reflected the best understanding of what we were trying to do.

[1:35:38] Aid, if you were visual, this is Barrack's Row around 1880, if you look on the far right, that's Barrack six, then Barrack's five, which are still with us. The metal two, Barrack's three and four are the ones that we are seeking to rebuild. And the mess halls, I might point out in the rear. Ariel, showing our semi-lush parade ground, the blue box represents the gap. I think it's important visually to point out that this would fill one of the last remaining major holes in the site development. This has been a dream going back generations, and we're pleased to bring those to you today. That's today from a ground level, we give you the upper right slide of Barracks 5 and 6 to to show you that pretty much that's the way barracks three and four would look. I stand by for any questions you may have. Questions Council? This is very important. This needs to be done as quickly as possible and let's get that fort. That is our number one tourist to track when in our city. I will entertain a motion to accept this. Through for approval. That's what we need. I thought you were making the motion. We were so excited, my apologies. Well, I would have, if someone had not moved first. But we do have a motion to accept this, and kill a sawman, of course, that's one doing our auditorium, this guy knows his business, and it will be right, and that's exactly what we want. How do you agree with that? Congratulations on the anonymous gift. That's wonderful. We love those, but I'm sure a lot of it has to do with your oversight of these projects, in your commitment to the fort. So thank you for what you do. I appreciate that. I prefer to think it of good timing and a reflection of the organization. Absolutely.

[1:37:38] All of that. And you do that like Reverend Potter used to back in the 1800s. We'd walk into the wounds with his guns and take donations to build the churches. Given the recent ordinances on firearms, I'm not sure what I would do on that. But we understand this will take a little more funding, and we're already at work on identifying that. I have public comment on this item before we go. You have a motion to approve is accepted. I have a second hold in favor, please say aye. Any opposed may? Put a five o'clock on that and Brad. Thank you. We'll be back in contract time. We now have item number D, which is presentation, discussion, and possible action regarding the proliferation of an elimination of signs. I legally posted on private areas and on the cities right of way. Robert Silas, you are up, sir. Well, uh, Council actually have James floors here with me. He's much more knowledgeable, so I'm going to let him do the presentation. Very well. James. Good morning, Mayor, Council, City Management. In light of recent conversations about illegally placed signs, we're just going to bring forward to you some of the issues that we are facing and dealing with. There's two types of signage. There's portable signs and temporary signs. Portable sign, the face is a corrugated plastic or other material. It's not permanently affixed to a building or the ground, and it needs to go through the permit process through permits and inspections. Temporary signs, however, are not permanently affixed to a building structure or the ground. Here's just a couple of sign issues that we deal with on a daily basis. A permitted sign here, perfectly legal, an illegal sign there. replacement of temporary signs. They're not allowed on public property which includes waterways, utility posts, street signs, traffic signs or any other traffic control device. However they are allowed on private property as long as that

[1:39:40] individual property meets the setback requirements of its property line. So they can be placed on private property. Again these are just some shots of signs that we deal with daily. Both of these are illegally placed. Obviously one being in the right-of-way another being on a utility pole neither of those are legal that is a constant battle throughout the city for staff another illegally placed sign again in the right-of-way all these are the seasons right yeah and there's three on the same property but again right-of-way issue here legal sign illegal sign and we tried to get a vast array or the majority of the entire town so we didn't target a specific area and of course these are everywhere illegally placed signs. Legally placed signs this one here obviously I don't sorry about that is not legal however this one is this is a legally placed sign as well well, they've got two individual property owners, two different political signs, one facing either street that the address faces on the side street, so those are legal. And some recommended fixes, you know, since the last time we discussed this, I think it's come up a couple of times, recently just a couple of weeks ago this year, mid-season or mid-summer last year. This continues to be a problem. We are aware of it. worked internally with heightened awareness with internal departments such as Altaurus and

[1:41:42] his inspectors. Obviously, we've blitzed the media and used our code officers. We've changed some SOPs. Recently, as of last Monday, two Mondays ago, they officially have in their prospective district a heightened enforcement effort with the removal of and possibly citing the individual that offends this ordinance. We're running a coordination with PD. Recently, Mr. Salas met with PD and asked for their help as well. And of course, our question to you guys is if you'd like for us to consider some type of volunteer effort in this capacity, we'll be more than happy to explore that opportunity. I'm here for any questions you might have. Questions, Council? Well, I am and regularly reminded of all of the illegal signs placed in the public right of way by some of my Facebook friends, and I think we all know that they are, in fact, inappropriate. But I've heard you also speak about how your staff goes out, removes the sign, calls the person who's put the sign up, and reminds them of what the law is. And that's good, and I have complete respect for that, but the fact is in the city of 100,000, we have a lot more people putting up signs than we do taking them down. And I'm not sure what the answer is, but I do think that we need to be more aggressive about reminding the public, and particularly these businesses that regularly do this, that it's not legal, and it's not an aesthetic desire of our community. I certainly hope that Mr. Gett speaks because Mr. Gett spins, I think, about 24 hours a day, seven days a week, helping us find some of these violators. And as I said again, I don't have the solution, but I think that we need to be vigilant in

[1:43:47] our education and our enforcement. Absolutely, and that's kind of the message we want to send to Council kind of in a preparatory type of mode. We are going to be a lot more vigilant in this capacity. That was a directive from Mr. Solis on down. So I think staff is more aware of expectation and where we're at with this issue. It was an issue that we perhaps were more reactive about back in the day. But I think after some citations and some accountability in this capacity, you might get the phone call but be cognizant of it because I think that's the direction we need to take. And at the end of the day, There is 100,000 people and there's less of us taking them down than there is. Right, and I'm not in any way criticizing what you're doing because I know how many things that you're tasked with and what the limitation is of your staff. But no, I wondered if we could sort of deputize people or at least allow the volunteers that are willing to do this to do so and to have some sort of process by which they do that. And then Councilman Silva said well that exists now and then Daniel or the mayor said well wait a minute let's talk about this so I'm here for education or discussion as to wait as for a method to improve what we're doing well I believe in the volunteer effort you know in my tenure here with the city I utilize the volunteers in this city I'll intervene this fashion and form so I believe there's there's people that exist that could help in that capacity this This is not a real big, it's not a hard ordinance to comprehend. It's pretty cut and drive what's illegal and what is legal. So I think it's something that we could educate a couple of folks on. We use blue patrol like PD. Lots of people like Mr. Gitt's do call it in violations. And I think he's about batting a thousand right now because nothing he's turned in is not an issue or a violation. So he understands the ordinances, but this one is pretty cut and dry.

[1:45:48] I think it's a simple fix with the help of the community and we'd like to explore that opportunity if you guys are okay with that because I do believe in the volunteer base that this city has it's proven very very efficient in the past. Other questions Council? I've got a few points I'd like to make you showed signs there that were garage sales and I'm gonna go back to the same argument that I made while ago all is down to $30 or less per barrel and we've got people They were making $20 an hour that are now scrambling to find a minimum wage job to keep their families together. And a lot of these garage sales are for survival. Now I've been in that position where I had to sell something I didn't want to so I could make a house payment or buy some groceries. So they put a sign on a pole, it's not pretty, but it's very possible that is the only thing these people have to survive and to support themselves. I look at lost pet signs. These are people that have lost a family member. They put up a sign, yes, it is illegal. But there is a reason for this. I look at the campaign signs, these are seasonal. And we already have laws that prevent putting these signs in a public right away. We already have these laws. So, I don't know, we're looking at more punishment possibly, bigger fines, because that's the end of all of this. And why should we hurt our citizens more than they already are hurting? I mean, there's bigger problems in our city right now. People trying to survive than a sign placed on the telephone pole. So I'm going to vote against any sign control, as I always have for the last 13 years, but you can bring back what you want. Any other comments on this? Mayor? We're here today with this item at the request of one of our council members. Was she requesting that we find people more? There is a fine to it. I mean, that is the way we set up already. There's already a set time. Yeah, but that's the point of all this. We're trying to set up more rules and more regulations and more prohibitions,

[1:47:49] and the end result of all of this is a five. It's a citation. Well, I think the gist of the conversation started with finding ways or solutions to manage the problem, which means taking them down. And that includes volunteer efforts. I think Council, Councilman Fleming said it one day, you know, everybody can pull over and pick up a sign or pick up a piece of trash. I don't remember what the exact scenario was, but I thought the same thing. And I think that's the gist of this conversation. We're not asking for a fine dollar amount to be heightened or is the process gonna become a little more heightened and made aware? Absolutely. Therefore, you might be a recipient of that conversation, but I think the gist of this is to figure out how we can clean up the city with the trash left behind in this capacity. And that might be just through a volunteer effort. I think we could do that. I think we can coordinate that. I'm open for that. I like volunteering to comply versus siting anybody any day. I think staff is in agreement with that as well. And I think most of us are rather compassionate when it comes to pet issues and even garage sale if you go pick it up at the end of the day. But we have a lot of business signs. I know you saw a lot of political signs because as the mayor said, it is the season. But it's the, I always say, it's the I buy ugly houses, call this number to give, you know, for plasma, for money. Sometimes it's diabetics, tests, trips, used, call this number. That's for-profit. That's no different than, you know, Burger King or, you know, any other, you know, for-profit entity putting that out. And so I just, I want us to, you know, be consistent, but I want, I want those that are also, you know, caring about their community and the attractiveness of it to have some feeling that we do care and that we are supporting their interests as well. Absolutely. And the general public can go and take that down and throw it away.

[1:49:51] We need to get Anthony and Brian to just do a video on this because their videos come out so good that they do and post it on to our social media sites. They win awards with them. They do. They do win awards. They do win awards. It could be another award winning video. Well, I guess what you, this was primarily discussion. Yes, it was, yes, sir. All righty, any other questions? Public comment on this item? Come and hit, sir. Come and hit, sir. I think Liz said it well. Harry Thomas is my name. We need to get more volunteers. And Gary gets really works in this community, looking for those signs that are placed out there illegally. And I guarantee you, Gary is one of several people do that. I think we need to go back and pull this volunteer cadre together and get them educated on what we expect and let them go help with 6 people out there trying to do this. That is not enough to take care of more than 100,000 people. Thank you. Yes, sir. Mr. Mayor and Council, my name is RA Council. I'd like to support you, Mr. Mayor, in rejecting these ideas of intruding into our lives and then you can't go out and put a sign up looking for your lost pet. I think we ought to look at removing that ordinance from the books. I have further comment on this item. Let me thank you. I'm gonna take three I get I appreciate all of you listening today and I think y'all all have some interesting things to add to it and that's what it's all about discussion may open it up about people trying to make a little living. Well, let me give you an

[1:51:53] instance about a situation where Bonnie Lucas was trying to make a little living over on Archer Street blocked from Taco Bell. I have a little item or two I want to help sell to so I said let me just bring it over so then I made her a little sandwich board and put it over at Taco Bell. I said later they're on the corner illegal illegal as heck I want to tell you. I didn't know it but I was it was brought up my attention by his manual police department. He said you better get that thing on the back corner, boy. Just in a few minutes, so I had to get rid of it. I think that's what tuned me into more of these signs, like I buy houses, junk houses. Now if they're out there trying to scrap a living, I am too. I don't mind something about having a garage sale, but they can put it off until legal portion of the property, which if it's okay by the owner, stake it out there, I have no qualms with that. But there's so many issues about these things just flopping in the wind, laying down on the ground. and I've got a presentation here that'll knock your head off. It's just like the one in Miss Floyd, is that right Miss Floyd? And I mean, I'm just stylish in Miss Floyd. Very nice presentation. These things get gaudy, ugly, and if you go down to a corner, let's say 19th and Maine right in there. There's that little triangle thing there. For weeks upon weeks, you will see debris laying there, a pallet that they had standing up, like one stood up there on 67 Bell and Pulliam. State, I begged him to get it off. I even called Cody or I think Mr. Alfonso Torres addressed that. He was going to try to get to it as soon as he could. It finally got picked up, but it stayed there and stayed there and stayed there, a pilot. That's a rock sale item, but I mean, you know, over on 19th, there's rocks and debris that they hold these boxes down. You've all seen them. And then two days, three days, four days a week, seven, 10 days after the sale, it's just a brie laying there flip-flop it gets out in the street, the rocks, pedestrians try to get by it. Now, if you want to talk about making money in the garage, I said, I'm all for that. But let's also keep in mind the pedestrian that has to walk through there in a wheelchair or maybe pushing a baby stroller. That's what

[1:53:57] I'm getting at, debris, stuff left week after week after week, flopping in the wind, tape all around these stop signs. After the sign falls off, you still got the tape, duct tape, packaging tape. I don't care. And then you go over here in a genus in Howard Street, that That telephone poll, I posted a picture of that on Facebook and I think it got some reviews and some halls and wonderment. I bet you couldn't put a calculator on that thing to count the screws and the nails and the tacks, whatever is on there. If it ever gets knocked over, I want an AEP or WTU to take that thing off. I want to section that thing off and display it out here at the Art Museum because it will bring a prize, ladies and gentlemen, out here at Stansville's Doctrine on Radio. It will win a prize. it is a mass of iron, stacks, staples, drywall screws, nails. Go look at it, I beseech it, go look at it, that's 19th or Janice and House Street. That's just one of them, they're all over town. So there's a lot of sales going on, a lot of people need to make some money, let's get some stimulus going in this town, let them make a little more money, get some jobs, get The paving job is going maybe we'll get out there and hold a flag down or something. Maybe they can make a little money from Reese Albert or Brandon or Strain or whoever's gonna be doing this stuff. There's money out there to be made, but they don't have to be tacked on every utility pole. It can be on a little sign out there like standard times gives you when you get up. I'd say like you tacking the grand foot two staples on it and then it's there in somebody's property line. It's not on an easement right away. It's not out in the intersection. actions not on the sidewalk blocking somebody walk away doesn't end up with debris hanging out all over the place but I just beset you look take a good look at these ordinances and volunteers are I think could be the answer call these people up get somebody on the call team eventually you will work those bad apples out and only the good they're really trying to make it and deserve that help

[1:56:00] like you just offered you know to try to not lean on them for citation time not for that, I don't think that's the answer. I think the answer is just education, community involvement, straightening things out. Our community will be a lot better all forward. Thank you. Any other comments? What you need, Bob? Thank you, boys. Thank you. Thank you very much. Just let James know if there's anything we can do for you. Thank you, sir. All right, item number E is consider adopting a resolution supporting the United States Army Special Operations Command, U-W-E-X-16 exercise, realistic. Military training, concept training, we've been in the city limits from March 10 through June 5 to 16. And I believe that's yours, while, isn't it? Yes, sir, Mayor. Actually, we had Commissioner Bill Ford that was gonna present this item in support of the operation. He wasn't able to be here today. He's out of town on County Business. So I did ask the gentleman from the United States Army Special Operations Command. He's a contractor in the operations planner, Thomas Mead to send me the facts on the operations that I could share that with you and what they're asking for is a letter of support, actually a letter of invitation for them to come in and do the operation here in San Angelo. The training event has been coordinated with the elements of Goodfiller Air Force Base and they'll continue to coordinate with Goodfiller Air Force Base while they're here. They're also military representatives will be coordinating with the city and county law enforcement. I know that they've already met with our police department to go over the operation itself. Last year, they conducted an operation with the county. Sheriff David Jones did remark that everything went very well, that they were contacted prior to any activity or exercise that they did within the county, so that went really well. So it seems very supportive about that. The training event is what training our U.S. military to

[1:58:04] to conduct their mission in an overseas, hostile environment. It will help the military personnel to think like the enemy to better protect our country and anticipate the way that they may be employed in the future. As you mentioned in the caption mirror, the proposed dates for this activity will be March 10 through June the 5th. The unit will be training to conduct urban reconnaissance and conduct meetings with role players to better understand the area. And there's gonna be a small element, small group that'll actually come in. There's between three to five personnel to be coming in to conduct their exercise. At some point, there will be a transition, so it will be probably about eight. The most that we'll have here in San Antonio will be about eight individuals. There'll be no live or blank ammunition used inside the city limits. If available, the participants may use rubber training weapons. If not available, they may use regular weapons without magazines inserted in them for safety. There will be no military vehicles utilized here in San Angelo. Again, the use of all property will be coordinated with Atlanta owner and use agreements as will be conducted. The military is not paying landowners for the use of their land. So again, these were the facts that were sent to me by Thomas Mead. Again, it's an operation that they're proposing and talking and visiting with Commissioner Bill Ford. He was very supportive of the operation. He said they did a similar operation last year within the county. It went very smoothly. And again, it's supportive. So again, what we're looking for, what they're looking for is that letter of support of the invitation to come in and conduct that operation here in San Angelo. Do I have questions from the council on this? Well, I do have comments. I do have a comment to make on this. And when Thomas Mead presented this to Daniel and I, I said, you need to come forward to the city council. You need to make your presentation.

[2:00:04] You need to stand for the questions because our citizens need to understand and he says, I will not do it. I will not come in. So he tried, we're going to have forward to it and then it eventually ended up that Daniel made the presentation. And personally, I will tell you, I have absolutely nothing against this. I think it's good and I think our military needs to train and this is training that they need. I know that they will be this waking at Goodfella, and I think that's wonderful. I know that they will be in the county, and I think that's wonderful. But this is our city. This city belongs to us. And if the United States, or the county, or the state, or anyone else wants to come in to the city of San Angelo and use our city, or any type of training, they need to stand right there in front of us. They need to tell us what they want, and they need to ask us, they need to answer our questions. have refused to do that. I have nothing against the operation, but I am 100% against the way they are conducting this and I will not support it. I will not write them a letter to invite them in until they stand there, make their presentation and answer our questions. That's my comment. Anyone else? I agree with you wholeheartedly on this. We had a meeting and I don't know who all I met with. I met with several people with the two gentlemen that were setting this up they're not at well actually one was active duty and one was not active duty and this is such a secret thing just do it where I don't know it I mean I don't want to I don't want to condone you training in our city and planning on some kind of civil unrest and taking us you know doing whatever you got to do at that point if they're gonna do that do it where I don't know about it so I'm not for this I won't sign it either and I don't have anything against training I I'm prior military, I think they need a train, but they can do this on bases, and we have bases that are built for these things. We don't need it inside the city limits. And if they are going to do it, they can use the proper,

[2:02:05] they can go about it the proper way. They can come explain to us what they're doing, and they can take our questions. I don't like this secrecy. Well, they're afraid of all the conspiracy theorists coming out of the woodwork, and they did last year, they did. But this is a way conspiracy theories are born. Yeah, I mean, just when you try and do something the secrecy and I don't appreciate the way they've gone about this. Do I have further comment? I guess the only thing I would comment is I was in a meeting with Sheriff Jones and of course he said it was a good experience and he thought, you know, I think he was hopeful that we would support it along with Commissioner Ford's request. This was supposed to be on an earlier agenda where I think there would have been people here to speak on it that had helped host it, at least or supported at the county level. And I'm sorry they can't be here. I guess I'm not so worried about this happening in our community because I think it's necessary for us to support our military and their training exercises. But clearly, given the number of people here today, there appears to be no support for such a resolution. Well, I'm not going to support it and I have no problem with them. I think it's a good exercise. I just don't like the way they've gone about it. Lucy, do you have any comments on this man? No, sir, I agree with what has been said that I wouldn't mind the man come up here himself and tell us exactly what they were going to do. And they were on the agenda and they pulled it off of the agenda. Marty, do you have anything on it, sir? No, move on. Let's move on to the next item. Which would be item number F, which is consider adopting an ordinance authorizing the issuance and sale of the city of San Angelo, Texas combination tax, and limit surplus revenue certificates

[2:04:05] of obligation, series 216, appointing a pricing officer and delegating to the pricing officer to the authority to approve on behalf of the city, the sale of the certificates, the terms of the certificates and the offering documents for the certificates, establishing certain parameters for the approval of such matters by the pricing officer, approving the use of a paying agent, registrar agreement, letting an annual ad valorium tax in providing for the security for and payment offset certificates, providing an effective date and enacting other provisions related to the subject presentation by finance director, Tina Keriger. That obviously was written by a lawyer. No, sir, I did not. I simply forgot it. Let's have public discussion on that item and then I'm not going to read that again though. Let's have, that is my mistake and I do apologize. My name is Ari Cantrell, I applaud your position on that military operation and I would encourage you not to accept anything from anyone other than a commanding officer with a unit designation. Don't accept anything from a public relations guy. Thank you, thank you. Any further comment? Can we just go ahead now with this without me having to read this mess again? Let me ask the attorney. Go ahead. Does that. Was that written by lawyer? Okay, so good morning mayor council city manager. That was a lot of words to say that we're getting ready to issue debt for streets. this information that you see on the screen you've seen before so it should be familiar to you but I'd also like to mention that we did receive our ratings confirmations from both Fitch and S&P within the past week and they did confirm us at double A and double A plus respectively and so Fitch double A plus

[2:06:10] and S&P at double A and so that's a really good thing for the city we will go out for bids competitive bids tomorrow the competitive bidding period ends at 10 a.m. and then Vince will contact me and or Michael and we will confirm that we'll accept the the bid that comes in and the following day we will use what that bid amount was as that's the rate that will pay on the interest that's what I was talking about when I'm saying bid we'll use that information the following day when we go into the refunding and so I think we're ready to go if y'all have any questions I'll be happy to answer any we're all ready you've been pushing on It's go ahead and take it. No, I think this is awesome. I agree it's that we're dedicating the money this specific thing and Figuring it out and it's not right. It's a whole council this council was is a good council and Trying to straighten out and set us on the right course I hope that future councils will get us keep us going on there to dedicating this money and making sure that it is going To our streets and our infrastructure do need a motion to approve this ordinance yes you have been the most vocal move to approve second do a right to do that right me is made the motion Marty has seconded do I have council discussion on this I think this is wonderful let's get these streets built do I have public comment on this there yes if I could I think she's borrowing money for streets I think she's also getting ready to refinance some old debt and save us some money you have estimates on what those savings or it's around the neighborhood of 1.4 million but of course that depends on the rate that we get and some other factors so that would be the present value to two pieces of good news there yes I have been including that in the speeches that I have made that last month we saved two and a half million dollars by refinancing last year at this time we say eight am I eight million eight and a half million don't get me lying there if that's the figure that sticks in my mind but we

[2:08:10] Also, we saved a lot of money last year by refinancing now. You've got another one and that did not just happen That was something that we were very hard and that's something you and your department have worked hard for my hats off to you Thank you, sir. Appreciate that. That is great. The more we can say by our stellar credit rating and the higher We can keep that rating better things are going to be for the city of San Angelo Do I have public comment? Then I will call for the vote all in favor accepting this as presented. Please say aye aye opposed nay but if I don't want it, thank you, thank you. All right, item number G is discussion and consideration of authorizing alternative, alternative method of leave payments for employees deporting city service. Lisa, Marley, you have the floor, ma'am. Thank you, mayor. Good morning, council, mayor, city manager. As you know, policies that the city implements for our employees, those that have a budgetary impact, we are required to bring those to counsel for consideration. I'm happy today, though, to tell you that the proposal I'm bringing forward does not have any sort of impact on the budget. It is completely neutral in cost. But I thought that this was a concept that would be a good idea for you to be aware of. I don't have a presentation, so I'm just gonna speak with you. HR was approached on whether or not it would be permissible to allow an employee to run out their leave payout once they decided to leave the city. and do this similar to what they do in the military where they have terminal leave. So they would identify that they're gonna be leaving the city, they've got leave payouts, and they would ask us to run those out to a particular date in the future. Originally, I met with Daniel and with Michael, and we discussed the possibilities, and we decided that as long as there was no cost to the program that we would certainly consider it as a benefit to our employees. So for an example, an employee may want to reach

[2:10:10] a certain milestone with a retirement service, like if they have their short of 20 years, but they have three months of leave, they may want to leave a little bit early and move out that date. After that, I did inquire with Theresa to know whether or not this was a legal concept that we could do, and she did relay that it is and that there are actually many cities in Texas that already do this program. So at that point, Morgan, Michael, Tina, and I met to look at the budget impact. Immediately right off the bat, we determined that if we allowed employees to do that with their vacation leave, that they would continue to accrue vacation while they're on this vacation leave, according to the Fair Labor Standards Act. So that showed an increased cost that we would have to endure. So we immediately dropped the vacation leave from consideration in this program. That would continue to be paid out in a lump sum at the employees departure. So the final budget analysis, the proposal did show that whether or not we paid it out in a lump sum at their departure or if we ran out the date that there was no cost to the city. Understand that three months is the limit that is allowed to be paid out and sick leave a cruel. So we're only talking about a three month period. As an example, as I stated a moment ago that if someone was short of 20 years by three months, they could elect to take this final leave as we've decided to call it. And they could retire now, have three months of pay to get ready and then would achieve their 20 years. I did go back and look at our folks that are close to retiring. And there's only five people in the city that could take advantage of this program right now

[2:12:10] if they were trying to achieve 20 years. Now, we don't propose limiting it to that. If someone had some other milestone they wanted to achieve 10 years, any number provided that they were vested at the time that they decided to do this. There are some internal mechanics that we're going to have to work out, such as developing this type of leave, calling it final leave in the system, tracking their FTE, and setting it up so that they would not continue to accrue while they were out on sick leave. So there's some of those mechanics that will work out, but I wanted to present this to you and just hear your comments on perhaps going forward with something like this. I'm in. Council? Yes, sir. Well, I just went to Ansky. Is this just sick leave you're talking about? Yes. Just. Rodney? Okay. I had something brought forward to me a couple months ago talking about I think it was a sick leave for the fire chief and the assistant chiefs. You know the situation because it was brought forward to you also and I think much longer than just a few months ago. is this going to affect that on their on that pay that if when they retire it would still only be limited of the three months what was brought forward to me and I need to hear both sides of the story here is that they are collecting some pay that's not that should not be collected you're accruing at a rate that is a controversial issue between management and the fire department and that is something that we are continuing to try to get to the bottom of but the fact still remains when they leave they're limited by civil services to how much they can receive so if they've accrued a whole bunch more over that's not paid to them anyway unless they utilize those hours while they're still employed I understand

[2:14:12] that but if they're being paid more than what they should be paid according to What their job is they're not being paid those hours. They're accruing those hours They're going to be paid those when they retire. They're going to make that money when they retire only only to a limit of the three-month Span and they're all over that to begin with Can't say if they're make if they're going to take home more money than what they deserve They will not take home more than what they deserve in that instance All of them have the 720 hours that civil service requires them to have on the books before they ever became the chief. It's not the amount of hours. It's the amount of pay. It's the rate. She understands that. The rate is the issue. The issue is the accrual rate that they are accruing the hours as I understand their issue. That's not how I understood it. It's the rate rate. It's how much they're actually being paid. Yeah, I mean their salary is what their salary is those hours have a meeting with this I want somebody to explain to everyone of us up here. I want it lined out Okay, this is this is a big deal to me because this does not affect very many people But what it does is it's a more it's morale issue more than it is anything else And I think what you're gonna find is it's the accrual rate that the chiefs are accruing those hours The number of hours that they accrue because they are accruing at the same rate as the people that work the shifts And I think that's the issue, but it's the issue. It's the accrual. It's not the dollar figure It's not any of that. It's the number of hours that they accrue and all three of them Already had the 720 hours at the time they became chief. So when they leave they're only gonna get 720 hours Which is three months Do you want to you want to table this and get more information paper? Sure. Put down on paper and to look at it And I would like to have representatives from from the fire from the fireman's pack sure sure here

[2:16:12] Also, because I think they're the one I mean, I don't think I know that they're the ones that have brought that forward to me and talking About it. It's an issue You don't have to have this today do you? No, well that has nothing to do with it. Yeah, yeah But this is, I wanted to hear what you thought about whether or not we would allow people to extend their date for termination by three months, resignation, whatever retirement. Mayor, if I could, is it clear that those, that leave payoff is capped at a certain number of hours and that those, the employees in question that Councilman Fleming has brought up are well beyond that cap. So they're already limited to be paid for fewer hours than they have on the books. So I state law the accrual issue is something it sounds like we need to visit on and work out but it is very much with respect to this proposal a separate issue. Okay, I have a question then if if we're going to discuss that at another time, I'm happy with that too. So, can you give me an example of why this is important? What you're presenting right here in the sense of extending someone by three months? I was approached by an employee that has 19 years and some months and has an opportunity to take another job right now. And they wanted to be able to do that, but they also wanted to hit their 20 years with the city. And so in order to, we can't get there, he needs more months than what he's eligible to be paid for. And so we still thought, gosh, it's a good idea. There may be a circumstance that someone would wanna do that. If someone is moving out of town to accept another job and they're a few months shy of 10 years,

[2:18:12] let's say they wanted to hit their 10-year mark with us, it's hard for me to come up with a good example for you, But it's a flexibility that we'd be able to provide to the employee. We're going to pay them the hours for our employees. Is that your responsibility? No, but if we pay it in a lump sum or we pay it out, there's no cost to us. So if the employee wants to do it that way, I'm in favor of that. And that was the thought behind. Some of the benefits, maybe some of the potential benefit to an individual may be tied up in the timing and the benefits that might be available through TMRS. For example, if I can stay the last three months, then my TMRS changes at the end of the year. So it's difficult to predict all the possibilities that could exist, but from our standpoint, the flexibility doesn't cost us anything. And so we thought it'd be something a valid item to consider. We do believe in the sense of an employee benefit, okay. You have a, it's also, and I'll say it right now, it's also a good rule issue, especially for those individuals that have given dedicated 19 almost 20 years of the city. You know, to add that option available for us is it's not really truly costing anything to the city other than what you discovered with the, we had gone with the vacation part of it. But again, we just want that flexibility of a circumstance does develop that really would help that individual. We'd like to have an opportunity. The other example I thought of was sitting down at. They call somebody. We won't have somebody working for three months. It's no additional cost. Whether we're going to pay it out on some, or if we pay it out over time, there's no additional cost to the city. Rodney, there is no change in what we actually pay out. their retirement would change by extending them out to get to that time period, so the

[2:20:16] state's paying them? Well, that is a computation that exists in the TMRS system, and it has to do with their roughly, their retirement is computed based on the amount they have contributed, amortized over their expected life, and to the extent that they have a shorter time period that they'll collect that retirement, there will be a shorter period that those same benefits are paid out over which could increase it. It's very small, not statistically significant, but it could, depending on what when somebody's birthday is or when, what time of the year it is, it could be a benefit to them. Additionally, I mean, in the example we have today, somebody's trying to bridge the gap associated with this 20-year thing. Others may try to bridge the gap between the end of this job and the start of another job. I thought it would be worthy if we considered it because you know our consideration of it was can we develop a proposal which is budget neutral? I think that's what we've got here. I can't see how it's budget neutral. If you have an employee that leaves three months early and you have to hire someone else to come in and fulfill that job, then you're paying this employee for three months. You're playing the new employee for three months. I don't see that it's neutral. A position cannot be filled while a person is either, when they draw their lump sum, when they leave, and the lump sum is three months, we can't fill that position for three months because we're already, we have to hold it open. It hurts us. We're short-staffed. We're creating a problem where we're going to be short-staffed. to the present situation, what we do present. If someone wants to make a motion, we'll vote on it. I'm not going to support it. There isn't a vote required. Can you finish what you were getting ready to say?

[2:22:16] Because you're saying, right now we can't fill the position. That's correct. We have to wait the period of time that the lump sum is equivalent to before we can fill it. Because we are paying, we have to pay TMRS on those lead payouts. And so we've already, we're paying it either now, or we're paying it three months from now. But we have to hold that position open for the three months to be whole on the budget. Either way, we're waiting three months. That is correct. Based on that, we'll see where it goes. I moved the weeds out. And that would help the citizen. That helps the citizen. always have employees. I know, but I want to know how it impacts the citizen who's waiting for services. It's neutral. We have to wait either way. I just like to hear you say it. Marty has moved that we accept the consideration of the authorizing the alternative method of leave. Do you not need this to be built? I think I need that. I really just wanted to make you aware of it, that this is something that we're looking at doing. You just won't consist. You're looking at it, bringing it back. No. No, it's a. Just going to do it. I want you to be comfortable with your council. We can do it by motion or consensus. However, you would. I'd rather do it by motion. I'd rather have a vote on it. So that the council looks at me, though, that she's saying that she's going to do this. I am saying that under the policy, as it's written right now, it does not require council approval to do so, because there is no cost to it. We're creating policies for a few people, you're changing things.

[2:24:19] That's correct. The city manager has the authority under the charter to develop policy. We've had it on the agenda because before we had all of the budget stuff calculated, we had to meet the deadline for the agenda. So we didn't know if it was going to have a cost or not. But the fact is that it doesn't have a cost. So at that point, it is not a policy that would have to come to council for implementation, that would be something that the city manager would have the authority to do. I guess if it doesn't have to come to council and it doesn't make any difference what we decide, you've already got the policy established, then what are we talking about it for? Well, I haven't got it established yet. We want to hear your interest or non-interest in it. I guess, you don't need a motion. I guess we need to just know who the consensus of yay or nay from everybody. Well, I'll start with me. Okay. All right. Marty? Yeah. Nate, Lucy. Nate, just for the fact that you're going to leave that person, I mean you're going to make the department be short a person for three months and that's going to do that now. Anyway. Yeah. Elizabeth? If I'm understanding this correctly and I say yay, I would say that because if it allows us to get an employee hired more quickly. That would be my compelling reason to support it. So if it does do that, I'm good. If it doesn't do that, then I see no benefit to the citizen or the organization. We have three nays and two yays. Very good. That's what I want to do. Thank you very much. You bet. All right. Wait. Wait. Wait. Wait. Oh, she didn't say whether She was saying, if you said, yeah, Lucy, myself, and you said that. Mayor, it would take four affirmative votes anyway. So that's right. That's right. I miss that.

[2:26:19] Yeah. We've got a short quote. We've got a short council, don't we? So I guess do what you want to do, I guess. And just let us know what you do. Yeah. Let us know what you do is curious. Yeah, move forward. I'd like to get continued being paid as councilman Well, I'm gone, too. OK, let's move on to executive session. There are no items on the executive session, so we will not go there. Item eight, follow up in the administrative issues. Item eight is consideration of and possible action on matters discussed in executive closed session if needed. There are none. Item B is consideration of approving various board nominations. Number one, planning commission, travel-ish scribbling, to an unexpired term in the January 2 18 and Joe Spano SMD six to an unexpired term in the January 2 17 public arts commission Heidi Meyer Brooks SMD five to a full term in being April 2017 may I have a motion and second that would be from Elizabeth to have a motion and a second further comments from council public comment all All in favor, please say aye. Aye. Opposed nay. Put a 5-0 on it. Announcements, consideration of future agenda items. Start with you, Ms. Grindstaff. Just a reminder, March 8th, I can't believe it's March, a neighborhood chat, CIP, your wish list for the future planning, and that as well as information about proposed changes to our trash collection. future agenda items may or maybe we're going to cover this next week but I kind of would like to hear from finance what we're thinking with decreasing sales tax revenues. We're addressing that. And how we as a community whether it be the city council or a recipient organizations how we're kind of tightening

[2:28:19] our belts because of that. Very good. It's a real problem. And hall meeting on March 15 at the Boys and Girls Club 1802 North Lily. It will be about affordable housing. Marty, Rodney, I will entertain a motion. Move with your second. All in favor? Aye. 1120. This meeting is over. What a record.

Transcribed 2026-07-27 with faster-whisper (base.en) · source: youtube.com/watch?v=1oXxIZGJqY8