San Angelo City Council 10-18-16

[0:00:00] Good morning. It is 834. Time to get this meeting of the San Angelo City Council starting. We will begin with prayer this morning and I will ask Ron Guzman, who's the Minister of the West Angelo Church of Christ, to please come forward and start us in prayer. I would ask you to stand as you are able. Good morning sir. The Mikey Cheers. Let's pray. Father, we thank you so much for your blessings in Christ. We appreciate that you give to all life and breath and all things. We thank you for a fresh day. We pray Father for fresh minds as the agenda topics are approached and as the meeting goes on Father we pray for the city servants that are here. We pray for the community attendees and other interested parties that they might glean some good from what goes on today. We ask for your wisdom, especially as we approach matters of importance. We ask for hope and help in all things. In Jesus' name we pray. Amen. Evan Barta and Maker Elkins. Would y'all please come forward. Got two students here from the Cornerstone Christian School that's going to allow me to assist them this morning in our pledge to the flag of the United States of America and to the republic for which it stands one nation under God, indivisible liberty and justice for all.

[0:02:36] That's got to be the very best part of a council meeting right there. I appreciate y'all so very much. We do have some proclamations this morning. Concho Valley Cares, if the entourage would please come forward. Y'all come forward and let's read this. Coming up air anchors, just them. Alcohol is a primary factor in four leading causes of death for ages 10 to 21 and almost 100,000 people die each year. from alcohol-related causes including drinking and driving crashes. Approximately 15 million drinkers in the United States are dependent on alcohol and adolescents use alcohol more than tobacco or illicit drugs and begin drinking on average at 13 years of age. Young people who begin drinking before age 15 or four times more likely to develop alcohol dependence than those who begin drinking at 21 and alcohol abuse is linked to up to two-thirds of all sexual assaults, date rapes, rapes and is a major factor in contracting sexually-transmitted diseases, and the typical American will see 100,000 alcohol-related commercials before he or she turns 18 years of age. Therefore, I, Duane Morrison, Mayor of the City of San Angelo, Texas on behalf of the City Council, do hereby proclaim October 24 through 28, 216 as Red Ribbon Week in San Angelo, Texas, and call upon all in the City of San Angelo to support efforts to increase awareness and support for individuals and families coping with alcoholism and drug addiction in our community. And who gets there? You or she or who? You. And the microphone is open. Good morning. My name is Ray Veladez with the Alcohol and Drug Abuse Council.

[0:04:39] On behalf of ADAC, we'd like to thank all of you for helping us celebrate this week. It's an important time because we're able to recognize and bring awareness to the dangers of drugs and alcohol in our nation and also in our community. and we really like to focus on bringing education to our youth and children and giving them the tools and resources they need in order to live a direct pretty life and so again we'd like to thank you for helping us celebrate this week and we have one of our youth from youth cares who's accepting the proclamation for us and he represents our youth group who is dedicated to being leaders in our community. So we thank you. Ron Perry, Rick Biel, y'all come up here to front. Gotta get Perry a little time, not as quick as he once was. Ron Perry and Rick Deal have dedicated many years and hundreds of hours to service at the Fort Conchill Calvary promoting our historic site and community across the state of the nation. Rick joined the unit in 1991 in Ron in 2000 and both men had participated in the National Calvary Competition sponsored by the United States Calvary Association

[0:06:43] for the past seven years. Most years they bring back a handful of competition awards and last month's annual competition was no exception. Ron won a special award for his years of service to the organization. Rick won ribbons for first place in combat horsemanship and second place in the mountain saber course. Both men were recognized for the years of competing usually as the whole risk. As I want that said, Ron, I got to read that again. Both men were recognized for the years to competing as the oldest riders in the event. Indeed, the two grandpas, as a younger competitors, who are a half, are one-third their age to call them, look up to Rick and Ron. Both have been generous with their time, advice, and support for the competition and all of the riders. St. Angelo Salutes, these fine ambassadors for our city, and the Fort Conch Hill Cavalry invites you to the regional cavalry competition hosted by Fort Conch Hill next year, April 19 through April 22. Therefore, I, Duane Morrison, Mayor of the City of San Angelo on behalf of the City Council, do hereby recognize and applaud Ron Perry and Rick Deal for their achievements and positive determination to make a difference in our community. Gentlemen, how are we doing? How are we doing? Good to see you. Good to see you. Take the mic. Thank you, Mr. Mayor Council. Good morning. If it weren't for our trusty steeds, we wouldn't be up here today. our horses do it all. We enjoy going and competing in the national competition because we and we are the two oldest ones right against some of the best active duty military troops that you've ever seen. A lot of them have been in overseas and been in war. They have wounds and riding horses and working with the horses is one of the ways that they can kind of come down

[0:08:44] and come back to the United States and America. And we appreciate them for what they do. Thank you very much. Well, I'm really wonderful with your words here. Thank you. Yeah. Big kids in the Hollywood world, yeah. Sad part about this is everywhere I go, I'm usually the oldest one there too. So all it takes is times what Grandpa said. Pink out the Concho Valley. Ms. Ross bring your entourage up here, please, ma'am. And I did wear my pink today. It's in my Concho Pearl, my Titanic. Good morning. Laura Dudley Bush Institute for Women's Health is dedicated to improving the lives of women and girls in Texas and across the nation by dancing, science, and women's health, recognizing that differences matter. The Institute promotes health, thought research, education, and outreach that impacts the community for today and tomorrow. The institute is dedicated to improving the lives of women by bringing awareness screenings and treatment of breast cancer to women of the Consul Valley. During the month of October, this month has been nationally designated as the Breast Cancer Awareness Month. The Lord W. Bush Institute for Women's Health at Angelo State University has launched Pink Out the Consul Valley. This month brings the opportunity to raise awareness of and provide education about breast cancer as well as raise funds to help women in need of breast cancer treatment. Therefore, I, Dwayne Morrison, Mayor of the City of San Angelo, Texas on behalf of the City Council, do hereby proclaim the month of October 2016

[0:10:46] as pink out the Concho Valley. Thank you so much, and the microphone is y'all. Thank you, Mayor. We're pleased to be here today, and we're pleased that we're able to do so much during the month of October to raise awareness as well as funding for our organization during the month of October. We, the funds that we do raise, you're probably seeing these cute little t-shirts or navy this year with a sheep on the front of them. That is our big fundraising effort this month, and all the money that's raised goes to treating women who have been diagnosed with breast cancer who don't have the funds to pay for that. And thank you again for letting us be here today. Thank you, thank you, and now it is time for public comment. Anyone that wishes to approach the City Council with anything that is on your mind that this is your opportunity. Let me read the legalities. The line will start right here at the front. Issues or items that are not on the agenda may be raised by the public at this time. Citizens should speak from the podium, began by stating their name and limit remarks to less than five minutes.

[0:12:51] Council members may request that a discussed item be placed on a future agenda. The council takes public comment on all regular agenda items during the discussion of those items. Please make your way to the front. If you would like to approach the council, come on up, sir, state your name and you've got five. Steve Hampton, Mayor, Council, I have had a problem with the way the maintenance on the Loop 306 has been taken care of on my way in today. I found construction remains, our parts lay on the side of the road, often there's black alligators in the way of tires laying on the side too, sometimes styrofoam, coolers, etc. I think we should, I think we probably do have rules for covering trailers on the way to the dump and I don't think they're being enforced and they need to be, I remember some time back that it was costing us like $50,000 to maintain to have that picked up or something like that, I think it's maybe been some time ago that I heard that I don't require it. require the exact number, but it's costing us a lot of money to maintain that and the highway department, I mean, and so I was just hoping that maybe we could pass the word down that that needs to be focused on and I saw a trailer getting on again just this morning with a bunch of leaves in the back and I'm sure I didn't have time to to check it out. But I don't think it was covered either. So in the interest of maintaining beautiful

[0:14:59] San Angelo, I would suggest that we enforce that or focus on that for a little bit. And I appreciate your time. Thank you very much for your comments. Kelton, do you hear all those? He's got a lot of strokes, he'll take care of it. Thank you. Do I have any other public comment at this time? This is your opportunity. We are listening to good, we will listen to bad. No further public comment, I'm calling this section of the agenda to a close. We are now at the consent agenda, I have ABCD. We are now at the consent agenda. I have A, B, C, D, E, F, G, H, and I as items on the consent agenda. I'm going to start with you Lane. If there is anything on the consent agenda that you would like to pull or if you would like to have questions answered or if you have any comments to make, this is your opportunity sir. Nothing to pull. Nothing to pull and no comments No comments. I'll speak in the microphone. Brian's coming to talk to you. Lucy. Nothing to pull. Thank you. Nothing to pull. Nothing to pull. Five e. Okay. Staff tells me that there is one that needs to be pulled. Five e. Five e at least. Five f. No, no. What is it? I don't know. Are we pulling one, Cindy? which one ma'am five F no no it's not it's the link with property I'm sorry it was a thank you for keeping us right thank you for keeping us great

[0:17:04] okay we have pulled from the consented agenda item F we will this is not part of the consent harry I apologize but I didn't hear what you said do you have anything you want to pull the comments Mr. mixer. No, sir. Not at this time. Thank you. Mr. Marty, Mr. Bill. Yeah, I'm just going to pull out. Is that on the regular agenda now? You own the consent while we're dealing with now. But he wants to know if we pull the item, if is on consent, it will not be gone. It's gone. Item is gone. Yes. We will not be discussing that anyway. Item as item F has been pulled, I will entertain a motion to approve the consent agenda items. A, B, C, D, E, G, H, and I. So move. Harry, do I have a second? Second. Second, Marty, do I have any further comments on this from Council? Do I have any public comments on the consent agenda? If not, I will call for the vote, all in favor of approving the consent agenda with the exception of item F, please say aye. Aye. Opposed, nay. You got a six O on that one, Brian. Regular agenda, first reading and public hearing for case PD-1604, an ordinance approving a request for a rezoning from low-rise multi-family residents or M1, and light-manufacturing ML zoning district to the planned development PD zoning district for a school with accessory uses including play areas, cafeterias, recreational and sports fatalities, auditoriums and before or after school daycare generally located northeast and south of the intersection of East Washington Drive and Burgess Street on 3.769 acres. John James, you have the floor, sir. Thank you. John James, Director of Planning and Development Services. As you mentioned, this is a rezoning for a school site. This is Fort Concho Elementary. You can see the location there on the map and all of the areas surrounded in red are the subject of this plan development. This area is a combination of mostly campus institutional

[0:19:05] on our future land use plan. It does encroach into a commercial area and then they do own some of these properties here that are currently in a neighborhood future land use area but really part of the school now. Similarly it's in terms of the existing zoning it's a combination of residential and lot manufacturing. The reason basically that we're here today is that back a few years ago the zoning ordinance was changed so that schools were no longer allowed in every zoning district and so given the zoning districts that this is in they need to come back with a plan development. I will point out that we are working with the school district on coming back with an amendment to the zoning ordinance to clean this up so that the school doesn't have to keep coming back every time they want to expand to the school having to come back to you you all for a special use or a plan development, we want to make that a little easier on them. But in this case, they did need to come with this plan development. This is their concept plan. Again, this is for the purpose of some expansion of the school site with classroom facilities and playground improvements, no sorts of things. We did send out our notifications to the surrounding areas. Was received no responses in favor and one response in opposition. Staff is recommending approval as did the Planning Commission Commanding Planning Commission did modify one of the conditions, and that's what comes before you today I won't read through all of these, but we do recommend approval based on a number of factors that were considered There are a couple of conditions of approval It's the underlying zoning of the plan development is the office commercial district It does have to be in compliance with that concept plan that they provided to us us, given the proximity to Fort Concho, any improvements on the site will be reviewed for

[0:21:05] historic consistency with that general area. Parking consistent with fire department regulations, landscaping plan needs to be submitted. They are building sidewalks. We just say that they need to be tossed, Texas accessibility standards compliant, and then they have to submit a a replant for the property in order to move forward with building permits. With that, I'd be happy to answer any questions. Harry, this is yours. It is. And since I've had some conversation with people at Fort Concho, I move to approve as presented with the conditions that are there. Second. You have a second. You have a motion from Harry, a second from Marty. Do you have any other questions from Council? Anything need to be? Bill? Okay. that people that were concerned about the expansion was if there was going to be an increase in taxes and there was going to be an increase in noise and traffic in the neighborhood. Yeah, and there shouldn't be really these. This is just expanding slightly on the existing footprint of the site that they already have. It's not encroaching anymore into the neighborhood. It's not really expanding the scope of the number of students and those sorts of things. So in terms of overall impact to the surrounding neighborhood, it should be minimal. What about impact on taxes? I'd have to defer to the school district on that and how this. I mean, this is part of their expansion plans for and improvement plans throughout the district. And so that's just part of their normal capital improvements program. But I couldn't speak to how that might impact the school taxes. OK, thank you. This is primarily housekeeping. because yeah all right do I have any further questions from council go ahead public comment come ahead sir that one do is it affect having you see done like

[0:23:16] manufacturing is that affected are you changing that yeah well everything you see outline in blue here what is this street here Washington Yes, haven't you seen back over this one? I don't think I have an important for the fort. That's not effective. Any other questions public comments? You'll have a motion to approve as presented. I do have a second. We'll call for the vote all in favor. Please say aye. Aye. Any opposed nay? Put a 6 or 11 please sir. Item number B regular gender first reading in public hearing for case SU-1601. In order to approve a request for a special use to allow for a golf course with incidental uses and buildings within the single-family residential or S-1 zoning district for property generally located west of the intersection of Country Club Road and Ben Fickland Road on 177.450 acres. Mr. James. Thank you. Again, John James, Director of Planning and Development services. This is another kind of a clean up item. The country club is in an area and never really got the approvals based on when it was developed. None of this was necessary, but so they're coming forward with the special use basically to allow the golf course and all of the accessory kinds of things that go with that. What's prompting it is they're building and they're replacing a halfway house, which is not what I thought it was when they first brought it up. But in the middle of the course, they're replacing a building which prompted the need for building permits and and this compliance with with zoning but as we're doing it we're we wanted to clean up the whole side and not just to prove the one building they're building but basically go back and approve everything that's that's on the site to cause them less grief in the future if they want to come back with additional construction on the

[0:25:16] site. It is designated as open space in our future land use plan and it is zoned for single family development did send out our public notifications received one in favor none in opposition staff does recommend approval as did the Planning Commission Planning Commission in this case also modified one of the proposed conditions again I won't read through all of these but some of the rationale it's in your staff report for why we're recommending approval these are the conditions of approval minimize sight lighting one of the concerns with the golf course is, there are homes real close to it, and if their lotting isn't done appropriately, they could lot up the backyards of neighboring homes, for example, and so they just have to address that. Coordination with the city, if the city ever plans for trails along the river, that they would cooperate with that and work with the city to allow trails through that property, that'd be happy to answer any questions. Well, this is yours, sir. Okay, I move to approve. Second. to approve is presented. I do have a second. Council, any further questions? This was classified as single-family dwellings for a hundred years or something was it? I'm sorry I said it again. Was this classified as single-family dwelling for a hundred years or something like that from what I read? Well we actually haven't had zoning for that long so it wouldn't have had that designation for that long but I believe it's it's had that designation for most likely as long as it's been zoned that area was zoned and developed originally. Thank you. I'm not mistaken this was part of Ben Fickland's holdings back in the 1880s it was washed away in the flood. Oh that no charge for that. Do I have any public comment on this item? I do have a motion to approve as presented I do have a second all in favor please

[0:27:21] say aye. Aye. Aye. Aye. Opposed nay. That'll be 6-0 Brian. Item number C is consider matters related to a conceptual master plan for our Botanical Garden and Civic League Park and the removal of three specific trees causing maintenance issues with the International Water and Elite Collection. Roger Havelak you have the floor served. Good morning Mayor. Good morning City Council members. The focal point for our discussion this morning is Civic League Park. It's located between Pekka Street and Borghard Street, just west of the Consul River. It's what we call internally as staff as our unofficial botanical garden. And several months ago, a group formed with the idea of trying to move forward to facilitate the development of an official botanical garden. That community group had city staff members, agri-life extension members, garden club members, Ken Landen, who's our contractor who takes care of the water lilies, as well as other local interested citizens. One of the things that Carl White and I have discussed with the group is how important it may be for them to seek a 501c3 status in order to obtain grants, donations, those types of things to operate the park, possibly through a lease contract. Our group did develop or drafted a three-phase master plan to get things started and then we also drew up some conceptual drawings and I'll show those to you now. Basically just to give you an idea, this is the water lily collection here. They're in the center. If you, this right here of course is Paca Street. you have Boragard Park Street there, just as point of reference. Part of the master plan, what we thought may be some good ideas in terms of the group itself. We looked at a learning center,

[0:29:22] possibly in this area, with maybe a shaded patio, some parking in that general area, ADA access to the Lily Gardens, as well as throughout the trails that you can see throughout this whole area here. There was also a discussion of making different types of plantings as you would see in most botanical gardens throughout the state. In this area we thought about maybe doing a desert landscape, possibly around the learning center and the shade patio, more of a zero-scape drip irrigation, native plants and whatnot. And possibly around this walk path, we may put additional landscape beds throughout adjacent to the Rose Garden, possibly have some open space here in the center with maybe different species or different varieties of turf grass, possibly under drip irrigation too. Again, just to demonstrate, use it more of an educational center for people to walk through, have appropriate signage. And again, you have a lot of different amenities within this park. Many people like to use this area for weddings. They particularly like this area right down here by the Lagoon's. and we thought about putting some type of small gazebo, similar to the ones here across the street from the convention center. We've been discussed if funds were eventually available for it to even have some type of walkover bridge that would connect to our existing trail system along the river. And of course, this is Santa Fe golf course here on this side. So again, we're in the beginning stages of this, but we are seeking approval for facilitating or moving forward with a professionally developed master plan for botanical garden for Civic League Park. And as noted here, the Parks and Recreation Advisory Board

[0:31:22] did approve or recommend approval for this concept as well. As part of the master plan, we also discussed tree issues. In fact, Ken Landen and his staff and group pointed out some maintenance issues that they were having currently with some specific trees on the site. And so, again, part of the master plan is looking at tree removal tree planting. So we thought it appropriate to discuss this with the Parks and Recreation Advisory Board, and I'll bring it to you today. The three issues in question are the pecan tree, the live oak tree, and a Texas red oak tree, extension personnel as well as park staff evaluated the trees. There's really nothing wrong aesthetically, health wise or safety. There's not a safety issue with the trees, but they do cause substantial maintenance issues, especially with the pollen, the acres that fall, especially into the primary basin, which has a liner in it. The cost for replacement of that liner could be in upwards of $80,000. And so there's a lot of maintenance issues that go along with having these trees that are just adjacent to the park. This is the pecan tree in question. It's just south of the ponds or the basins. It's a very mature tree that's there. If we did get approval for removal of that tree, we would basically just have to take it out. There would be no way to transplant or relocate that particular tree. The other two trees, this one here is the live oak here, and this is the Texas Red Oak. I'm left-handed, so I'm having a hard time right and right-handed on this screen, okay. So these are right close to Park Street.

[0:33:22] They are just above on the west side of the basins. So their branches and leaves go over the top of that area, if you've ever been down in that area. And so again, we're having issues with a lot of debris, a lot of maintenance issues with those two specifically. And out of the ones that are in that area, this is another photo of that area. This is the red oak here. I won't try to write the letters on there this time. This is the live oak here. Out of all the rest of the trees, those of the ones that are the worst in terms of the problematic trees. We would actually consider, if we did get approval to take out the red oak and the live oak, we would leave the lacy oak, which is this one right here. It's a small to moderate growing tree. It's probably reached its capacity in terms of height. It may get a little bit bigger, but not too much in terms of that particular species. The other ones here, the other three are juniper species, some people call them arbivitis, they're getting rather poor looking, and they're actually encroaching into that lacy oak and encroaching into the other ones as well. So we most likely go in and take those out. Now, if we, again, if we do get approval to take out any of these trees, we want to look at what can we do for replacements. So in this particular area, we would probably come back, either where these arbovitis are or just behind it, closer to the road. We would come back with either species like the lacy oak or something more appropriate that would not get the size, you wouldn't get the trashy debris that's causing the maintenance issues in the first place. And again, that's part of the conceptual master plan that we're looking at is what changes need to be made so that we don't have the maintenance issues for that international water lily garden,

[0:35:22] as well as other issues that may come up. And so we would look at replacing those plants in that area. In terms of the pecan, we would probably put three trees just on the upper end, just south of that fence line there, kind of in that open space. We would probably look at something like Chinese pistach, great fall color, very appropriate tree for the area. in terms of replacing for that. Cost of replacement trees were probably looking at between $2,000 and $3,000 for that. Now, I did meet with a local vendor, Hoshuru, who has the tree spade to get some advice in terms of trying to relocate these trees, obviously the pecan, we could not relocate because of its location and size. The Texas Red Oak and the Live Oak could be relocated, but he would not warranty anything in terms of survivability of them. And there's a reason why. Obviously you have this WPA wall, that's just adjacent to the root zone of that plant. He wouldn't be able to get a large enough root ball to feel satisfied with providing any kind of warranty. So we could make the effort, it would probably cost us about $1,000 per tree to do that. So roughly $2,000 to move those two trees. We could either move them somewhere within the park, as long as it followed the conceptual master plan, or to another park area. But again, it would be a risk to do that. In September, the Parks and Recreation Advisory Board recommended approval for the removal of these three trees. So staff is seeking approval to remove the pecan. The live oak and the Texas red oak tree in Civic League Park estimated cost, again, for relocation was $2,000 with no warranty, then the pecan is too large

[0:37:24] to relocate. We do have two letters of support. I believe we had those in your packet, one from Allison Watkins, who's the current extension horticulturist for Tongering County, and from John Beggno, who's a retired horticulturist for Tongering County, who are in support not only of the concept of the master plan and moving forward with that, but also for the removal of the trees and then coming back with replacement plants in that general area that would be more appropriate to the site. I'll be happy to answer any questions if you had any. Well, I was at the Lilyfast here last month and I've got to tell you there is not a more beautiful spot in all of God's vast creation than what we have created down there on that river. And those trees need to go. I am in favor of cutting the trees down, planting other trees around. There's still a lot of trees down there, but footing in positions where they will not cause trouble. And give Ken Landon kudos for what he has done. That is an international lily pond. It is fascinating. Well, I think this is long overdue. And I think we have a chance to make an even bigger wow factor so I'm I move approved second you have a motion to approve as presented that decutting three trees down and working on the conceptual plan and that is your second actually I'll second that but I think you the Roger second you 30 okay well Roger Rogers you see we're thinking about moving two of those trees instead of cutting them down I'd cut them down I don't think it's worth I don't think it's worthwhile to try to save them and they're in a terrible spot to get to. I actually feel the same way. We could focus our efforts on a maybe a larger size tree to plant rather than spending the money to try to to make the effort of trying to get them down and make and plant some

[0:39:24] other trees around there would be my suggestion. Was that your motion? Is that your second? Yes, I'd like to say years ago I maintained swimming pool and it was surrounded by light bulbs and it was a constant problem with leaves falling and they don't just fall in the fall, they fall in the year, y'know, y'know. And I have spoken to Mr. Jolly. Mr. Jolly is quite persistent. I have looked at the problems down there. Go ahead, Elaine. I'd like to say thank you all for meeting with us yesterday and I love the master plan almost at one point. It seemed like people forgot that the botanical gardens and water lilies were down there. So if we can bring that back in, especially that bridge that's connecting our trail system over from the golf course side over that can bring a range of people besides just essential students cutting across, going to lunchtime like we saw yesterday. I like the idea of the 501c3 and I'd like to see that red oak tried to be saved. That live oak I believe is too too big for that root bulb to get. But if anything, that red oak tree. Any further? Yeah, one more. Right here. Yes, Terry? It's one of my sure that the citizens understand that this 501c3 that's being formed is going to help fund some of these things. I think public private partnerships are key to the success of some of these parks and some of these things that we have in a city. So I want to continue to make sure that that we go forward with that. I believe you told me yesterday that y'all had had a fundraiser and y'all had raised $14,000 groups here. And also let the people know we are looking at replacing trees instead of just cutting down and staying with. That's great. Again, put Larry Jolly on it. Do I have any public comment on this item?

[0:41:28] The motion has been made that we accept the conceptual plan that we cut down the three trees, and that we move forward on this. We'll call for the vote. All in favor, please say aye. Aye. Opposed, nay. Put a six O on that and bry. Now, go get Ken working. I know we're Carl's going. Item number D is first public hearing consideration, but ordinance amending chapter 10 traffic controls. Article 10 O4, stopping, standing and parking section. 10 O4, 009, angle parking zones. The code of ordinance is providing for severe ability and an effective date. Ryan Ward, you have the floor, sir. Good morning, council, mayor, Mr. Valenzuela. This one's fairly straightforward. We're bringing before a change in an amendment to chapter 10, the traffic control ordinance, and more specifically article 10.4, which is the stopping, standing piece of this. So to give you a little bit of background, what we've been requested from numerous business owners downtown, and this happens on occasion, is to either add, change, modify, some park installs in the downtown area, and it's obviously not specific to just that area, but this was brought by some of those folks downtown that are business owners. So this is basically giving the city manager his designee the authorization to make those changes without having it be brought before council every time we need to either adjust the park install angle or add some or remove some. So it's pretty straightforward. This is actually done throughout this article already in some of the other sections. So for no parking zones, this is already a loud loading zones, those type of things. So this would just be amending this for that.

[0:43:30] Are you taking away parking areas downtown? No, this is not to remove any. This is if business owners or individuals downtown in that area that have a business are asking to have some installed, or have some removed, or have it modified. So for example, a lot of the stalls on some of the streets are 22 degree angle parking, let's say on Conchow Street. And so if for some reason it was needed to be changed because there's a new business coming in, and we had to modify those and change that to a parallel parking stall. It's the request is to give basically the city manager, the authorization or his designee to make this without having to be brought to council every time that we need to modify or adjust parking stalls on city streets. So it's. I think this is your area, do you have any concerns? Well, for most of it, it is downtown. I don't have any concerns on this, but I think you're really talking about all over the city changing the ordinance so that it makes it a loud Wherever it needs to be whether it's in north angel or or council street or wherever it's at That's correct any on-street parking most of it is focused downtown, but it could be anywhere in town That's great. I don't have any problem with it I think it's something that makes sense as long as the city managers engaged in it And that's what he needs to do proceed. Did you put that in the form of emotion? I would yes, I will I move to approve as presented second. Second from Lane. Any council comment Bill? Some I know this I've heard from some of the merchants downtown that they've only got one parking spot in front of their business and there may be a fire hardman there they have a problem with the three hour parking because they have older customers and The customers have to park quite a part, quite with from their building and have to walk.

[0:45:30] And I was wondering if that could be based on the length of parking could be based on the number of parking stalls in front of the building and what the business owner wants. Well, we do do that in certain areas around town where there is a time limit. That is something that can be done. And we do that on where there's two-hour parking or three-hour parking or kind of whatever's requested to fit that particular business So that is being done now. Yeah, tree hour parking is okay for the birds But for some of the businesses the people are only in there for half an hour or maybe an hour and then There can be a car parked up there gone somewhere else for three hours and that limits the parking stalls that that business has That's a problem I think to speak to that is we do have some various areas of downtown that that already have that it's not a specific you know some areas have three hour I think some have less this item is not on the agenda so we can keep your really really brief okay yeah that's really all I can speak to is yeah that that's going on so go ahead public comment on this item call for the boat motion is made that we get the city manager is designated the the authority to make changes as warranted as necessary. All in favor, please say aye. Aye. Opposed, nay. Another 6-0, Brian. Thank you, Brian. Number E is consider approving the proposed change order number three for annex finish out to the Lee Lewis construction contract as construction manager at risk, C-E-O-2-1-4. For completion of the annex and proposed additional work all to be funded by the project budget and authorizing the city manager to execute said change order. David Nap, you have the floor, sir. Well, David's getting ready. I wanted to tell the council. We apologize that the exact numbers weren't in your packet up front, but those numbers were just coming in yesterday

[0:47:32] from the contractor. So we wanted to present those to you today. We felt it was important that this item be moved forward. So we'll explain that exact number for the change order here in David's presentation. And Brian is handing out the information of the numbers that we did get yesterday, so it'll help make sense as we move forward. Just a quick update. Lee Lewis started in February. Currently, the scheduled completion date is April of 2017. When we, should we approve this change order three, it will push the completion date, and we'll discuss that later, But right now, we've had some weather days and some other structural delays. So we're going to get caught up and move forward here. If you haven't been by there, it's really starting to close up on the outside. And the orchestra pit's done. They're going to probably next week pour the floor back into the auditorium. So that'll be done. and they can just go to town on everything on the ceiling and other work inside the auditorium. The restrooms have been expanded and they're putting a jip board on the walls there and underneath the balcony. Annex, it's basically all foundations poured, structures up, they poured concrete for the steel, for the stage level and then the mezzanine floor. And you can see the metal studs going around the outside. So you can now see what the shape of the annex will be in relation to our original auditorium project. So, again, I always bring up our funding, the same thing we've seen, the CPAC funds that they've brought to the table, COSO funds, we have a total of 16 million, 19,501.

[0:49:37] Here's our expenses to date. It includes change orders number one and two that council has approved also includes a 300,000 in contingency and so that gives us a total of 15,000, 241. One moment, David, Marty will be abstaining from this, and he will be leaving the facilities. Marty has left the building. Sorry, David. No problem. Go ahead, sir. Okay, so just looking at our current funding and our current expenses, we have a funding balance of one million nineteen thousand two sixty. So with that in mind, we're looking at this new change order number three. This is the completion of the annex basically finishing out the annex shell at the stage level. Right now it's we have just a wide open loading dock, no amenities at that level. We do have some finished out in the basement, but that was in the base bid. So this will allow us to finish out. The stage annex has all the dressing rooms, some more storage rooms, rehearsal space, all the HVAC. And that's 790,172. I might add to David's that if you recall when we did these presentations earlier, we did the base bid and so all of these things were looked at sort of more as a phase two sort of scenario to see whether or not we were going to have funds available to actually pull this off. So because the area foundation and others have worked really hard on getting tax credits, all of those kind of things, that's why we are in the position we are right now where we're actually being able to have this discussion of actually finishing out these things. So this is actually the taking it to the next level which we were really hoping to get to do and it appears we're going to be there.

[0:51:40] So in addition to that, we are still pursuing work to be completed. We have a list of items that we have estimates on, and we will fine-tune those as we get them out there. But like a duplicate historic stage curtain, this will be a custom painted stage curtain that will match what we had there before. It was on an asbestos curtain that had to be removed, but we've salvaged. We've taken pictures and salvaged You know paint samples, so it'll be painted to match everything that was there before and I think that'll be a You know a good ad put back into the project right now. That's about 35,000 On your background, we had two other items additional site improvements plaster restoration and the lobby With our budget and the way things are working. We're gonna hold off on those Come back. We're gonna go ahead and get some better numbers and a better direction on those so we're now We're gonna take those out of the equation And with that said what's not we're saying we're not gonna do those But we would feel more comfortable from a financial standpoint if we got these things rolling in case There's any other things changes that come up and then we'll come back to you a little later on Once these are specifically designed and we know exactly where we are financially if we haven't hit into our contingency dollars Then we may have some more money for these things, but we don't feel comfortable recommending those right now from a financial standpoint The next three I Think are important to the project as well the exterior window protection. This is what we haven't had yet and we've seen the the damage due to hell on the windows, so this will provide a a Lexan material on the outside that will protect the the Calilini glass that's there from from future damage and In order to do that we also need to abate the lead paint that's on the window frame, and that's another item there

[0:53:45] Those kind of go hand-in-hand I think if we're gonna go ahead and protect the the windows We need to go ahead and abate the lead get a fresh coat of paint and so it'll be good for long long time after that. And then the last item is adding a roof hatch on the ladder and ladder for the GPS. Right now the GPS that the engineering uses has an antenna on top of the fly-off to the auditorium. The perfect place to do it one of the highest points in the city and they use it for all the serving benchmarks. So they have equipment that ties to that and we're just giving them a better access rather than going up through the auditorium they can get up on the roof and then go that way. It's a safety issue for those guys. So and that's twelve thousand estimated twelve thousand dollars. So in summary if we look at our project funds and we take out change order three and then the additional work that That will leave us $60,000 in our project funds. We still have the 300,000 project contingency and for anything else that comes up and as we talked about those other items that we pulled off the table for now. This change order will push the time by 90 days. I think it's 60 days for the annex and another 30 days for some structural issues that we had. which is 90 days, which will push the completion date to July 5th, 2017. That works pretty well with the, as SAIPAC is planning their fall programs. I think the first one might be in the first week of October. So that gives them a pretty good amount of time to start training people and get all the kinks worked out before that event. So hopefully it won't push beyond that.

[0:55:49] And here's a, just a contract summary, you know, we started off with Lee Lewis at 10 million 369. We've done change orders one and two. Their current contract amount is 11 million 409 358. And if we, you guys approve these items today, it'll push their contract amount to 12 million 368 530. And obviously we've, everything is fully funded. We're not asking for additional funds, just approval of use of these funds. Well, after almost 14 years in city government, if you don't do it when you have the chance, the second phase two's often do not come back. We've got the money. It's not costing any extra. And Lee Lewis has done us an excellent job. That's from what I've seen. Yeah, thank you for the clean side. They run a tight ship and you know, So, Galen, are you still shooting for the original deadline? Oh, he's always that way, but he'll get us in, I'm sure, before Joel gets it. Galen's a champ, he can get it done. I'm very proud of what they have done. I think this is a wonderful thing. I will entertain a motion. I move, that's presented. And a second, Lucy. Do I have any other comments from Council on this item? Do I have public comment on this? Oh, for the vote, we need to get this auditorium completed. This is, again, a beautiful, beautiful building. It's been down too long. All in favor, please say aye. All right, pose nay. Put a 5-0 on it. Thank you, David. Item number F is the first public hearing and introduction of an ordinance amending the 216-217 budget for grants, contributions, and capital projects. Ms. Jagwinton, you have the floor, ma'am. Good morning, y'all. I have before you a budget amendment, our first budget amendment to fiscal year 17, totally $988,426.

[0:57:49] I'll go through each item, certainly stop me if you have any additional questions. For the economic development travel, we're proposing editing the general fund budget by $19,000 in revenue, which is reimbursement from the type B sales tax, and a corresponding $19,000 in expense. This is not an increase to the development corporation's budget. We're just changing their practices where they run all our travel through the city coffers and administer and make sure that city processes are up to snuff, that's just a better way to have controls over that. The next item there is utility trench repair reassignment. We're taking that project in-house, and so we have $153,746 budgeted between the water and wastewater utility funds. And so we're just budgeting that revenue to increase in general fund, increase the expense in general fund as well, and add the four FTEs as a crew to the Street and Bridge Department to achieve those efficiencies in better quality control and have that complete. The next item is the airport service marketing as approved by the Council October 4th. This is $63,000 in revenue to the airport fund to undertake that project, of course, reimbursed from the type B sales tax. The next item there was approved by the Council September 6th. These are repairs and improvements to civic events facilities. You'll recall last month, We talked about $450,000 in projects to be done for the various civic events facilities, and so that is taking out of their fund balance to achieve those items. The next item are the grant proceeds for the wastewater reuse piloting, again, approved by the Council May 18th. We're just recording that $300,000 in revenue and $300,000 in expense, so a wash to the water fund, but need to capture those revenues. The next item is reallocation of police donations, We're only increasing revenue by $2,680 in expense. Also by the same amount, those are planned donations

[0:59:49] to be received by fiscal year end. Staff is working diligently to make sure we can fully fund that's related to the police memorial statute. So we are capturing also $1,049 from CID donations, those donations, the need for them has been satisfied. We're just moving it from CID donate, from one police donation account to another. And then $8,377 from brass sales out at the gun range, again, budgeted in the donation account, just moving it from one police donation line to another to be able to fully satisfy that final payment of $19,000. That's all the additional needed for that. So a total of $988,426 before you today for consideration. I'm early housekeeping. Yes, sir. I'll entertain a motion to approve. I'll move. Here we, second. Marty, any comments from council? Do I have public comment on this item? All in favor, please say aye. Aye. Put a 6-0-0 on that one. All right, we have a meeting with the lawyers at 10 o'clock. It's 9.35, so we're a little bit of head schedule, are we? Let me read the executive, and then we'll go. And when we get through with the executive, we'll talk to the lawyers, close session. before we do, we have item at follower. Yes. B, could we move that to the next meeting? I don't have problems, anyone else have a problem? Okay, by Harry, Bill, you all right with it? Yeah, I'm good. Okay, by consensus of council, we will move item B, which is a port's planes advisory board to the next meeting. we will not be leaving with that today.

[1:01:51] All right, let me read a closed session. Executive session under the Division of Government Code Title 5, Open Government Ethics Subtitle A, Open Government Chapter 551, Open Meeting Subchapter D, exceptions to requirements that meetings be opened under the following sections, number A. Section 5500712 to consult with the attorney on the matter in which the duty of the attorney to the governmental body of the state, Texas disciplinary rules professional conduct of the state bar of Texas, clearly conflict with chapter regarding the West Texas Water Partnership. Item number B is section 5510711a, consult with Attorney with the Government of Body, seeks the advice of its attorney about pending or contemplating litigation regarding number 1, 2013 Seal Coding Program Contract number 2, Templeton Construction and Cooperated number 3, L.C. in Cooperated. Section C, section 5510712, consult with Attorney with the Government of Body, seeks the advice I said it's turning on the matter in which the duty of the attorney, the governmental body under the Texas disciplinary rules, professional conduct, state bar of Texas, clear the conflicts with this chapter regarding number one assignment of a right, temporary well field property number two, the Mortar for Hershfield agreement, and item number D, which is section 551072, deliberations about real property 937, I'm taking us to executive and we should be back by 11. I call this meeting back to order. Under item number 8, which is follow up and administrative issues, item A is considered items discussed in the executive closed session if needed. There is nothing that we need to discuss. No decisions were made. Very little going on. So there is nothing to talk about from closed session. We have pulled item number B, which leaves us at item number C. Starboard to you, Bailey, any announcements you've got, anything you would like to see on a future agenda, sir? No, not this time. Marty? Nothing at this time. Harry, nothing. Lucy. I would like to see us bring back the crash with the bulk, for next, depending on the agenda

[1:03:53] to decide what we're going to do, because a lot of the constituents are getting letters from cut compliance because they still have the bulk in the alley, so I'd like to see that come back. Can I say something what did you say Shane first meeting November? Question I have a question well that and include the results of the survey Okay, sounds good Anything else ma'am? No, sir. Lame. Did you have anything? I saw as me And I'm gonna ask for a motion to take care of number nine All in favor say aye in 51 this meeting's over.

Transcribed 2026-07-27 with faster-whisper (base.en) · source: youtube.com/watch?v=HHHZ9SVqB5A